Copyright: ® Copyright 1992, 1993 SofNet, Inc.


Help Contents
Contents

Introduction

Welcome!

System Requirements

Things to Keep in Mind

1.  Getting Started

Installing FaxWorks

Registering FaxWorks

Setting Up a Banner

Fax Setup

Accessing Fax Setup

2.  Quick Start

Sending Your First Fax

Receiving Your First Fax

3.  Sending and Receiving a Fax

Sending and Receiving a Fax Overview

Using FaxWorks from a Windows Application

Using the Phonebook

Using Group

Saving a File from Send Fax

Using a Cover Sheet

Scheduling a Fax

Using the Prior to Send Options

Receiving a Fax

4.  The FaxWorks Screens

The FaxWorks Screens Overview

The FaxWorks Opening Screen

The FaxWorks Opening Menu Bar

The FaxWorks Opening Tool Bar

The Status Bar

The FaxWorks Main Screen

The FaxWorks Main Menu Bar

The FaxWorks Main Tool Bar

The All Pages Tool Bar

5.  Working with Faxes: Files

Opening Fax Files

Closing a Fax File

Using Save As

Deleting a Fax File

6.  The Fax Log

The Fax Log Overview

Accessing the Fax Log

Using the Fax Log

7.  Displaying a Fax

Displaying a fax Overview

8.  Sending a Fax from FaxWorks

Sending a Fax Overview

Working with Phonebooks

Accessing the Phonebook Dialog Box

Creating a Phonebook

Changing a Phonebook

Using Group

Importing Phonebook Entries

9.  Assembling a Fax

Assembling a Fax Overview

Manipulating Pages in an Assembled File

10.  Editing a Fax

Editing a Fax Overview

Using the Mark-Up Tools

Using the Edit Commands

Accessing the Edit Window

Adding a Graphic to a Cover Sheet

11.  Printing a Fax

Printing A Fax Overview

Appendix A

Troubleshooting Your Modem

Appendix B

Advanced Topics

Naming Conventions

Menu Commands

The FaxWorks Opening Menu Bar

The FaxWorks Main Menu Bar


Welcome!

Welcome to FaxWorks for Windows.  FaxWorks was designed for you to send and receive faxes conveniently and easily.

With FaxWorks you can send a fax from any Windows application that uses the Print command.  You can also send a quick, one-page fax from within FaxWorks.  You decide whether to send the fax immediately or later.

When you send a fax, FaxWorks converts your file into a bitmap file suitable for faxing.  The file is no longer text and graphics, but is rather an image made up of a series of dots.  You can display, manipulate, and edit this image in FaxWorks, and you can use the Gray Scale feature to enhance the image.  Use Zoom to magnify any part of the image.

You can receive a fax any time you have FaxWorks running on your computer.  FaxWorks can notify you when a fax comes in, and you choose whether you want to review the fax immediately or later.

You can "mark up" or "assemble" a received fax and return it to the sender, along with your comments.  Use the draw tools to mark up and add text to the fax.  Use assemble to incorporate other faxes.

Keeping track of faxes is easy, too.  All sent and received faxes are added to the FaxWorks Fax Log.  The Fax Log displays information about each fax transmission, such as when the fax was sent or received, who sent the fax, and what the status of the fax is.


System Requirements

•	Microsoft Windows version 3.0 and above and a mouse.

•	286-, 386-, or 486-based computer.

•	2 MB RAM.

•	Hard drive with at least 1.5 MB of free-space available.


Sending a Fax from a Windows Application

You can send the fax after you type or select a fax number and any other Send Fax options that you want.

1.	Access the Send Fax dialog box by selecting Print from the application File menu.

2.	Select a fax recipient or type a name and fax number in the Name and Fax fields.  Remember that you can select a Group as the fax recipient.

You must enter a number

Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information..

3.	Select any other option you want from the Prior to Send Options.

4.	Click on Send.  FaxWorks sends the fax.

Several things happen when FaxWorks sends the fax.

You receive a message telling you that the document is being converted and that the Cover Sheet is being added (if you selected a Cover Sheet).

If FaxWorks is not already open, the minimized FaxWorks icon appears.

If you selected to send the fax in the future, the fax is added to the Fax Log to be sent at the scheduled time.

If you selected to send the fax ASAP, FaxWorks signals the modem to begin sending the fax.


Things to Keep in Mind

•	This manual assumes that you have a basic understanding of how Microsoft Windows works.

•	This manual uses the following terminology for mouse commands:

•	When instructed to "Click", this means to point the mouse cursor and then press and release the left mouse button.

•	When instructed to "Double-click", this means to point the mouse cursor and then quickly press and release the left mouse button twice.

•	When instructed to "Drag", this means to point the mouse cursor on an object.  Then press and hold down the left mouse button as you move the mouse to the location you want, then release the button.

•	When instructed to "Type", this means to point the mouse cursor in the far left hand corner of the instructed information field.  Click left.  This anchors the cursor in the information field.  You can now enter the necessary information as instructed.

•	You must select the OK button to save changes  made to a dialog box.

•	 Check boxes let you indicate whether you want to choose an option.  To indicate that you want to use the option, place your mouse pointer inside the box and click left.  An X will appear indicating that the option is selected.  The check box will appear empty if the option is not selected.

•	 Radio buttons let you choose one option between two choices.  You must select one of the radio buttons.  To indicate that you want to choose one of the options, place your mouse pointer inside the radio button and click left.  A filled in circle will appear inside the radio button, indicating that the option is selected.  An empty circle in the radio button indicates that the option is not selected.

•	 Combination boxes let you select names or files from a list that appears.  To use a combination box, move your mouse pointer over the box, click left and release the mouse button.  A list appears.  To select, click on the name or file from the list.

•	DOS commands, as well as filenames, are in upper case, bold, italic characters.

•	You can get help at any time by selecting Help from the menu bar.

•	You can exit FaxWorks at any time by using one of the following methods:

•	Pulling down the File menu and selecting Exit

•	Pressing ALT+F4

•	Double-clicking on the Control-menu box in the upper left-hand corner of the window


Installing FaxWorks

Installing FaxWorks gives you the opportunity to register this software, define your preferences, and configure FaxWorks so that it works properly with your fax modem.

Install your fax modem, before you install FaxWorks, .  Refer to the modem user's guide for information about installing the fax modem.

Use the FaxWorks Setup program to decompress and install the FaxWorks files on your computer's hard drive.

1.	Insert the FaxWorks program disk into the floppy drive.

2.	Pull down the File menu on the Windows Program Manager.

3.	Select Run.  The Run dialog box appears.

4.	Type A:SETUP and click on OK.  The first FaxWorks installation dialog box appears.

Note:  A is the letter of the floppy disk that you inserted the program disk in.  Use the appropriate letter for your computer.

5.	Type the directory you want to store the FaxWorks program in or use the default directory, C:\FAXWORKS.  Click on OK.  Installation begins.

6.	As part of the installation program, FaxWorks performs diagnostics on your fax modem.  The modem diagnostic program checks, verify's and configures FaxWorks for your modem.

Note:  As the diagnostic program checks your phone line, you will hear a dial tone coming through your fax modem.  Do not be alarmed if you hear the dial tone for an extended period of time.  When the line test is done, the modem diagnostic program will automatically disconnect the phone line.

FaxWorks displays the FaxWorks 3.0 Registration dialog box while identifying your modem.

Note:  If you receive an error message check the following, then click on Retry.

•  Verify that the modem is properly installed and running.

•  Close any application that might use the same COM port as your fax modem.

•  Check for a dial tone.  See Troubleshooting Your Modem and Troubleshooting Errors for more information.

7.	When the modem diagnostics are done, FaxWorks prompts you to Register.  See Registering FaxWorks for more information about registering as a FaxWorks user.

8.	Select whether you want FaxWorks to be the default printer.  If you send a lot of faxes, you should select FaxWorks as your default printer.

Note:  If you use a printer often, keep your current printer as the default.  When you want to send a fax you can select FaxWorks as the printer by using the Print Setup command.

9.	Define your banner.  See Setting Up a Banner for more information.

10.	Define your Fax Setup.  See Fax Setup for more information about Fax Setup.

11.	When FaxWorks is successfully installed, remove the program disk from the floppy drive and store the FaxWorks installation diskettes in a safe place.


FaxWorks As Your Default Printer

Decide whether you want FaxWorks to be the default printer.  If you send a lot of faxes, select Yes.  By selecting this option, all applications with a print command will automatically have FaxWorks set as the current printer.

If you use a printer often, select No.  You can change your regular printer driver to the FaxWorks printer driver at any time. To change the printer driver, select FaxWorks as the current printer driver from your applications Print Setup by selecting FX-WORKS on COMX, where X is the COM port used for FaxWorks.  When you have changed the printer driver to FaxWorks, you can fax any document from your Windows application by selecting the print command.  To switch the printer driver back to your regular printer, follow the instructions above and select your regular printer driver as your current printer


Registering FaxWorks

You can register as a FaxWorks user during installation or you can choose to register later by clicking on the Registration icon from the FaxWorks group.  We recommend that you register during installation.  When you register, FaxWorks determines the type of modem you are using and makes a toll-free call to Hayes to register you electronically.

If you choose to register during installation, the Registration dialog box appears.

Registration uses the following entry fields.

Field Name	Description
Name:	Your name.
Company:	Your company.
Fax Number:	Your fax number.
Dedicated Fax:	Indicates that no other devices are attached to this phone line.
Voice:	Your voice phone number.
Data:	Your data phone number.
Address 1:	Your primary address.
Address 2:	Your secondary address.
City:	Your city.
State:	Your state.
Zip:	Your zip code.
Your Comments:	Any comments you want to add.
Modem Type:	The modem manufacturer.
Type of Business?	Click on the combination box [image] and a list of businesses appears.  Select one from the list.
How did you hear about this product?	Click on the combination box [image] and a list of possible places appears.  Select one from the list.
Where did you buy this product?	Click on the combination box [image] and a list of possible places appears.  Select one from the list.
Serial number:	Serial number's may be found in one of the following places.  •  The FaxWorks box. •  The FaxWorks diskettes. •  The FaxWorks registration card.
Dialing Prefix:	•  Leave blank if you have a direct line.   •  Enter 9 or 7 if you need to reach an outside line.
Tone Dial:	Indicates that your phone line accepts touch-tone dialing.
Pulse Dial:	Indicates that your phone line accepts pulse dialing.
Related Topics:

Registering as a FaxWorks User


Registering as a FaxWorks User

1.	Complete the FaxWorks electronic registration form.

Note:  Serial number's may be found in one of the following places.

•  The Hayes box.

•  The FaxWorks diskettes.

•  The Hayes registration card.

2.	Click on OK.  FaxWorks calls in your registration.

FaxWorks displays the Calling SofNet to Register dialog box while it is making the call to Hayes.


The FaxWorks Group

The FaxWorks group that contains the following items.

Item Name	Description
FaxWorks:	The main FaxWorks program.
Modem Diagnostics:	The Modem diagnostics program performs two functions. 1. As part of the installation program, the modem diagnostics program checks, confirms and configures your fax modem for FaxWorks. 2. Select this icon if you change, or replace your current modem.  The modem diagnostics program will  automatically re-configure your new fax modem for FaxWorks.
FaxWorks Help:	The on-line help.
*Register Icon:	Select this icon at any time to register electronically, if you did not register your software during installation.
Upgrade FaxWorks:	Select this icon if you want to upgrade FaxWorks 3.0 to FaxWorks Pro.  FaxWorks Pro offers many new features including OCR capabilities,  TWAIN Scanner Compatibility, a Cover Sheet Creator and much more.
*Note:  The Register Icon will remain as an item in the FaxWorks group until you electronically register this product.  If you registered during installation, you will not see the Register Icon.


Setting Up a Banner

*A banner is information, such as your name, fax number, company, time, and date that is usually printed at the top of each fax page.

If you registered your software during installation, some of the information from the registration dialog box appears in the "From" banner fields.  If you want to change the information in the "From" banner fields or if you did not register when you installed FaxWorks, click left in the "from" banner field you want to change, and type the information you want to appear.  Select OK when done to save the changes.

*Note:  The Current Federal Communications Commission regulation part 68, Section 68.318 (c) (3) states that it is illegal to transmit a fax in the United States which does not contain the following sender information:

"...in a margin on the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or individual sending the message and the telephone number of the sending machine of such business, other entity or individual."

Banner Setup also positions information about the fax recipient, such as  the recipients name and company.  This information is retrieved from the phonebook.   After installing FaxWorks, you can change the banner.  To change your Banner, select Banner Setup from the Fax menu.  The Banner Setup dialog box appears.

Banner Setup uses the following fields.

Field Name	Description
From Name:	The sender.
From Co:	The sender's company.
From Fax:	The sender's fax number.
From Voice:	The sender's voice phone number.
To Name:	The alignment for the recipient's name.  You can align the text Left, Right, or Centered.  This information is gathered from the Phonebook.
To Co:	The alignment for the recipient's company.  You can align the text Left, Right, or Centered.  This information is gathered from the Phonebook.
Page Number:	The alignment for the page numbers.  You can align the text Left, Right, or Centered.
Date/Time:	The alignment for the date and time.  You can align the text Left, Right, or Centered.  This information is gathered from your computer's internal clock.
Banner Setup uses the following buttons.

Click	To select
	Left alignment.
	Center alignment.
	Right alignment.
	No text.  If you select N, the field does not appear on the banner.
Related Topics:

Defining a Fax Banner


Defining a Fax Banner

1.	Type and align the information you want to appear on the top of each fax page.

2.	Click on OK to save your changes.  The banner information appears on all pages of your faxes.


Fax Setup

Use Fax Setup to define information for FaxWorks' Modem, Send, and Receive settings.  The Modem Settings set the parameters for your fax modem so that you can send and receive faxes effectively.  You can also use Modem Settings to select Show Fax Status.  When this option is selected, FaxWorks displays the fax status when the FaxWorks icon is minimized.

Use the Send and Receive settings to set your preferences for sending and receiving faxes.  For example, you can have FaxWorks notify you when you receive a fax and how many attempts to make if the receiving fax device is busy.

If you have a dedicated fax number, you should set FaxWorks for Automatic Reception.  To receive faxes automatically, FaxWorks must be minimized.

After installing FaxWorks, you can change your Fax Setup.  Select Fax Setup from the Fax menu to display the Fax Setup dialog box.

Related Topics:

Accessing Fax Setup


Accessing Fax Setup

The Fax Setup dialog box appears when you install FaxWorks.  To access Fax Setup after installing FaxWorks, select Fax Setup from the Fax menu.

Related Topics:

Modem Settings

Receive Settings

Send Settings


Modem Settings

Use Modem Settings to set your preferences for receiving and sending faxes.  The default settings are listed below along with the Modem Settings field name and description.

Modem Settings uses the following entry fields.

Field Name	Description	Default Settings
Detect Dial Tone:	Instructs FaxWorks to wait for a dial tone before dialing a number.	On.
Show Fax Status:	Instructs FaxWorks to display the progress of either an incoming or outgoing transmission when you are working in another Windows application and FaxWorks is minimized.	On.
Tone:	Indicates that your phone line accepts touch tone dialing.	On.
Pulse:	Indicates that your phone line accepts pulse dialing.	Off.
Flow Control:	The method of regulating the flow of information between two modems.  Your modem uses one of the following methods: • Xon/Xoff-Sends an ASCII code to pause an incoming transmission if the receiving modem needs more time to process the information.  Another ASCII code is sent to resume the transmission.	Xon/Xoff.
	• CTS-An acronym for Clear To Send. The modem generates the message, "OK" to send data.
	Refer to your modem user's guide for more information about Flow Control.
Station ID:	Identifies your fax modem to the receiving fax device.	User defined.
Initialization String:	Sets the proper flow control. Refer to your modem user's guide for information about Initialization String.	User defined.
Exit String:	Sends a command to the modem to reset the modem to the default or user-defined settings when FaxWorks is closed. Refer to your modem user's guide for information about Exit String.	User defined.
Speaker:	Turns the speaker On, Off, or On Until Connect while you are sending and receiving faxes.	On until connect.
Volume:	Sets the speaker volume as Low, Medium, or High, when supported by your modem.	On.  Medium.
Connect Time:	The number of seconds FaxWorks waits for a connect signal from the receiving fax machine.	45 seconds.


Modem Settings Section

Use Modem Settings to set your preferences for receiving and sending faxes.  The default settings are listed below along with the Modem Settings field name and description.


Detect Dial Tone:

Instructs FaxWorks to wait for a dial tone before dialing a number.

Default setting:  On.


Show Fax Status:

Instructs FaxWorks to display the progress of a transmission when you are working in another Windows application and FaxWorks is minimized.

Default setting:  On.


Tone:

Indicates that your phone line accepts touch tone dialing.

Default setting:  On.


Pulse

Indicates that your phone line accepts pulse dialing.

Default setting:  Off.


Flow Control:

The method of regulating the flow of information between two modems.  Your modem uses one of the following methods:

•  Xon/Xoff-Sends an ASCII code to pause an incoming transmission if the receiving modem needs more time to process the information.  Another ASCII code is sent to resume the transmission.

•  CTS-An acronym for Clear To Send. The modem generates the message, "OK" to send data.

Refer to your modem user's guide for more information about Flow Control

Default setting:  Xon/Xoff.


Station ID:

Identifies your fax modem to the receiving fax device.

Default setting:  User defined.


Initialization String:

Sets the proper flow control.

Refer to your modem user's guide for information about Initialization String.

Default setting:  User defined.


Exit String

Sends a command to the modem to reset the modem to the default or user-defined settings when FaxWorks is closed.

Refer to your modem user's guide for information about Exit String.

Default setting:  User defined.


Speaker

Turns the speaker On, Off, or On Until Connect while you are sending and receiving faxes.

Default setting:  On until connect.


Volume:

Sets the speaker volume as Low, Medium, or High, when supported by your modem.

Default setting:  On, medium.


Connect Time:

The number of seconds FaxWorks waits for a connect signal from the receiving fax machine.

Default setting:  45 seconds.


Receive Settings Section

Use Receive Settings to set your preferences for receiving faxes.  The default settings are listed below along with the Receive Settings field name and description.


Notify on Receipt:

Instructs FaxWorks to notify you when a fax is received.

Default setting:  On.


Print on Receipt:

Prints the fax when it is received.

Default setting:  User defined.


Automatic Reception:

Instructs FaxWorks to automatically receive incoming faxes.  If you have a dedicated fax line, you should use Automatic Reception.

Note:  If Automatic Reception is turned off, you can manually receive faxes.  See Receiving a Fax Manually for more information about manually receiving faxes.

Default setting:  On.


Rings Until Answer:

The number of times your line rings before FaxWorks answers it.

Enter a number if this field if you are using Automatic Reception.

Default setting:  2 rings until answer.


Send Settings Section

Use Send Settings to set your preferences for sending faxes.  The default settings are listed below along with the Send Settings field name and description.


Max Retries:

The number of times FaxWorks attempts to send a fax if the receiving device doesn't answer.

Default setting:  5 retries.


Retry Time:

The number of seconds between retry attempts.

Default settings:  60 seconds


Current Area Code:

The area code that you are currently sending faxes from.

FaxWorks detect that faxes sent to the current area code are local calls, and deletes the area code when it transmits the fax.

Default setting:  User defined.


Max Tx Rate:

The maximum transmission rate for faxes.  This field depends upon the capabilities of the modem.

Default setting:  Defined by the modem diagnostics program.


Local Dial Prefix:

The number to dial to reach an outside line, such as 9 or 7.  Do not enter an area code in this field.

Note:  If you have call waiting, incoming calls can interrupt the fax transmissions.  Most phone systems allow you to disable call waiting by dialing either 1170 or *70 before you make a call.  Check with your local phone company for the correct code.

Remember that call waiting is disabled for the current call only.  You must enter this code each time you dial a number.  You can disable call waiting for outgoing faxes only.

Default setting:  User defined.


Long Distance Dial Prefix:

Enter 1 for long distance calls.

Enter 9,1 or 7,1 if you need to reach an outside line first.

Default setting:  User defined


Minimum Scan Line Time:

The minimum amount of time needed to send one line of fax data.  The number is between 0 and 40 milliseconds.

Use this field only if you experience difficulties in transmitting to a particular fax device.

Note:  Minimum scan line is not set automatically by the install or modem diagnostics programs.

Default setting:  0 milliseconds.


OK Command Button

Select this command button to accept changes made to this dialog box.


Cancel Command Button

Select this command button to escape out of this dialog box without saving any changes you made during this session.


Banner Command Button

Select  this command button to access the Banner Setup dialog box.


Help Command Button

Select this command button to access the on-line help system.


Fax Setup

Use Fax Setup to define information for FaxWorks' Modem, Send, and Receive settings.  The Modem Settings set the parameters for your fax modem so that you can send and receive faxes effectively.  You can also use Modem Settings to select Show Fax Status.  When this option is selected, FaxWorks displays the fax status when the FaxWorks icon is minimized.


Receive Settings

Use Receive Settings to set your preferences for receiving faxes.  The default settings are listed below along with the Receive Settings field name and description.

Receive Settings uses the following entry fields.

Field Name	Description	Default Settings
Notify on Receipt:	Instructs FaxWorks to notify you when a fax is received.	On.
Print on Receipt:	Prints the fax when it is received.	User defined.
Automatic Reception:	Instructs FaxWorks to automatically receive incoming faxes.  If you have a dedicated fax line, you should use Automatic Reception.	On.
	Note:  If Automatic Reception is turned off, you can manually receive faxes.  See Receiving a Fax Manually for more information about manually receiving faxes.
Rings Until Answer:	The number of times your line rings before FaxWorks answers it. Enter a number if this field if you are using Automatic Reception.	2 rings until answer.


Send Settings

Use Send Settings to set your preferences for sending faxes.  The default settings are listed below along with the Send Settings field name and description.

Send Settings uses the following entry fields.

Field Name	Description	Default Settings
Max Retries:	The number of times FaxWorks attempts to send a fax if the receiving device doesn't answer.	5 retries.
Retry Time:	The number of seconds between retry attempts.	60 seconds.
Current Area Code:	The area code that you are currently sending faxes from. FaxWorks detect that faxes sent to the current area code are local calls, and deletes the area code when it transmits the fax. Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information..	User defined.
Max Tx Rate:	The maximum transmission rate for faxes.  This field depends upon the capabilities of the modem.	Defined by the modem diagnostics program.
Min Tx Rate:	The minimum transmission rate for faxes.  This field depends upon the capabilities of the modem	2400 bps.
Local Dial Prefix:	The number to dial to reach an outside line, such as 9 or 7.  Do not enter an area code in this field. Note:  If you have call waiting, incoming calls can interrupt the fax transmissions.  Most phone systems allow you to disable call waiting by dialing either 1170 or *70 before you make a call.  Check with your local phone company for the correct code.	User defined.
	Remember that call waiting is disabled for the current call only.  You must enter this code each time you dial a number. By entering this code in the Local Dial Prefix field, you ensure that fax transmissions are not interrupted by call waiting. You can disable call waiting for outgoing faxes only.
Long Distance Dial Prefix:	Enter 1 for long distance calls.   Enter 9,1 or 7,1 if you need to reach an outside line first.	User defined.
Minimum Scan Line Time:	The minimum amount of time needed to send one line of fax data.  The number is between 0 and 40 milliseconds.   Use this field only if you experience difficulties in transmitting to a particular fax device. Note:  Minimum scan line is not set automatically by the install or modem diagnostics programs.	0 milliseconds.


Sending Your First Fax

You can send faxes quickly and easily from any Windows application that has a Print command.  Faxes can also be sent from FaxWorks.  A fax can contain just about any file, as long as the file was created in a Windows application or is in PCX, DCX, or TIF file format.

To become familiar with FaxWorks, send a sample fax from a Windows application, other than FaxWorks.

Related Topics:

Sending a Sample Fax


Sending a Sample Fax

To send a sample fax, first create a document.

1.	Select the Write (word processor) item from the Windows Accessories group.

2.	Type some sample text, such as:

Watson!  Come quick!  I need you.

         Alex

3.	Pull down the File menu and select Print.  The Print dialog box appears.  Make sure that FaxWorks is set as the current printer.

Note:  You will see FX-WORKS on COMX, where X is the COM port that your modem is using.

If FaxWorks is not the default printer, you need to change your regular printer driver to the FaxWorks printer driver, FX-WORKS on COMX, where X is the COM port used for FaxWorks.

Select the Setup button, from the Write print dialog box.  Select the Specific Printer radio button, then click on the combination box and select FX-WORKS on COMX, where X is the COM port that your modem is using.

Click on OK from the Print Setup dialog box, then select OK again from the Print dialog box.

4.	Write displays a print message, and the Send Fax dialog box appears.

5.	Type the recipient's name and fax number in the Name and Fax fields.

Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information.

Note:  Use the Tab key to move between fields.

6.	Click on the Send button, located in the lower right hand corner of the Send Fax dialog box.  FaxWorks displays the progress of the transmission if Show Fax Status was selected in the Send Fax Setup dialog box.

7. 	Click on the Add button if you want to save this name to the current phonebook.

When you want to send a fax to a person in the phonebook, click left on the combination box [image], and click left on the name you want to send a fax to.

Note:  You might notice that your computer will not respond as quickly to your commands while a fax is being sent.  This is because most of your computers resources are being used to send the fax.  Your computer will respond normally to your commands when the transmission is complete.

For more information about sending a fax, see Using FaxWorks from a Windows Application and Sending a Fax Overview.


Receiving Your First Fax

Your options for receiving faxes were established when you installed FaxWorks.  You can change these options through Fax Setup on the Fax menu.

You can automatically receive faxes while you are working in Windows, or you can receive faxes manually.  You might want to receive faxes manually if your fax number and voice number share the same line.

Note:  You might notice that your computer will not respond as quickly to your commands while a fax is being received.  This is because most of your computers resources are being used to receive the fax.  Your computer will respond normally to your commands when the transmission is compete.

Related Topics:

Receiving the Fax

Displaying the fax


Receiving the Fax

1.	If FaxWorks is not already running, start FaxWorks by double-clicking on the FaxWorks icon from the Windows Program Manager.  If you receive an error message, "FaxWorks was unable to initialize the modem" make sure that your fax modem is installed and running.  See Troubleshooting Errors for more information.

2.	Have someone send you a multi-page fax.  If FaxWorks is the current program running, the status of the transmission appears in the Status bar at the bottom of the window.

When the transmission is complete, you will receive both an audible and visual message indicating that you have received a fax.  See Fax Setup for more information about receive settings.

After the fax is received, the following dialog box appears


Displaying the fax

1.	Answer Yes when FaxWorks asks if you want to view the fax.  The fax appears the FaxWorks Main screen in Scale to Screen mode.

Note:  If you are not sure what the icons on the FaxWorks Main tool bar do, move your mouse cursor over an icon, and a cue card appears.  A brief explanation of what the icons does appears in a cue card format in the middle of the FaxWorks screen.

2.	Click on the Page Number button on the tool bar to display and move through the pages of the fax one at a time.

3.	Click on the All Pages button to display all the pages of the fax at one time.

Note:  Use the Zoom cursor to magnify any part of the fax.  Zoom in by dragging a box around the area to be enlarged.  Repeat zooming until the area is the appropriate size.

For more information about the tool bar, see The FaxWorks Main Tool Bar.


Sending and Receiving a Fax Overview

You can send a fax from any Windows application that has a Print command, or you can send a fax from within the FaxWorks program itself.  The following chapter describes how to send a fax from a Windows application, other than FaxWorks.

From any Windows application, select the Print option and verify that the printer is set to FX-WORKS on COMX, where X is the COM port used for FaxWorks.

The FaxWorks Send Fax dialog box appears.  Select or type the information about the recipient, click on Send, and FaxWorks starts dialing.  While FaxWorks is sending your fax, you can monitor the fax status if you selected Show Fax Status during Fax Setup.

Stop the send at any time by clicking on the Stop icon.

You can receive a fax at any time, as long as FaxWorks is running in the background.

When you send or receive a fax, FaxWorks automatically assigns a name to the fax file and saves the file in the FaxWorks Send or Receive directory.  The file names contain the date that the fax was sent or received.  See Naming Conventions for more information about how FaxWorks names files.

You can use the File Save As function to save these files to a different drive and directory.


Using FaxWorks from a Windows Application

You can access FaxWorks from any Windows application that has a Print command, such as a word processor or spread sheet.

1.	Open the file in the Windows application that you want to fax.

2.	Pull down the File menu in the Windows application and select Print.  The Print dialog box appears.  Make sure that the printer is set to FX-WORKS on COMX, where X is the COM port used for FaxWorks.

Note:  If FaxWorks is not the default printer:

•  Select the Cancel from the Print dialog box and select Print Setup from the application's pull 	down File menu.

•  Select FX-WORKS on COMX, where X is the COM port used for FaxWorks, from the list of printer options.

•  Click on OK from the Print Setup dialog.

•  Select Print from the applications pull down File menu.  Then select OK from the Print dialog 	 box.

3.	Select the print information if necessary, such as the page range and number of copies.  Click on OK.  The Send Fax dialog box appears.

Send Fax uses the following entry fields.

Field Name	Description
Phonebook Title:	The phonebook name.
Send Resolution:	The resolution of the fax.  High Resolution creates a superior image, but takes longer to send.  Standard Resolution is faster to send, but the image is not as clear.
Name:	The recipient's name.
Company:	The recipient's company name.
Prefix/Fax:	Displays the dialing prefix and fax numbers.  Both the local and long distance prefix number or numbers were initially defined in the Fax Setup dialog box.  See Fax Setup for more information.   When you type or select a name, the appropriate prefix is automatically provided for you.
	You can change the prefix number, however the new prefix is used for this fax only and is not saved.  Remember to type a comma after the prefix if you want the modem to pause before dialing the rest of the number.  This pause is required for some phone systems.
	The fax number is retrieved from the entry you select in the Phonebook.  Otherwise, enter a fax number. Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information..
	You can change the fax number by typing over the number.  Click on Change to save the new number.  Otherwise, the new number is not saved.
Voice:	The recipient's voice phone number.
Data:	The recipient's data phone number.
Address 1:	The recipient's primary street address.
Address 2:	The recipient's secondary street address.
Note:	Information about the recipient.  This information only appears in the phonebook, and is not part of the fax.
City:	The recipient's city.
State:	The recipient's state.
Zip:	The recipient's zip code.
Cover Sheet:	Lists the Cover Sheets available.  The Cover Sheet accompanies the fax and includes information about the sender and the recipient. You can add a note to a Cover Sheet.
Mini-View:	Displays a miniature version of the Cover Sheet that was selected from the list box.  Use the Zoom cursor to magnify part of the cover sheet.
Preview:	Displays the fax in FaxWorks so that you can preview the fax before you send it.  After previewing the fax, click on the Send Fax icon on the tool bar to send the fax.  See Sending a Fax Overview for more information.
Draw:	Displays the fax in FaxWorks so that you can mark up the fax before you send it.  After marking up the fax, click on the Send Fax icon on the tool bar to send the fax.  See Sending a Fax Overview for more information.
Add Graphic:	Displays the fax in FaxWorks so that you can add a graphic before you send the fax.  After adding a graphic, click on the Send Fax icon on the tool bar to send the fax.  See Sending a Fax Overview for more information.
ASAP:	Schedules the fax to be sent immediately.
Time:	Schedules a later time to send the fax.
Date:	Schedules a date to send the fax.
Send Fax uses the following command buttons.

Click	To
	Add the displayed phonebook entry to the Phonebook.  You can type a new name and fax number, plus any other information you want, then click on Add to save the entry in a Phonebook.
	Change the phonebook entry.  If you change any of the information on the displayed phonebook entry, click on Change to save the changes.  Otherwise, the changes are not saved when you send the fax.
	Delete the displayed phonebook entry.  Use delete if you no longer want the entry in the Phonebook.
	Begin a search at the first entry in the Phonebook.
	Open the Group dialog box.  You can use Group to send a fax to more than one person at a time.
	To convert the file to a fax file without sending a fax.  When you select Save As, the Save to File dialog box appears with the FaxWorks\Graphics directory selected.  You can save the file as a Group 3 TIF, a PCX, or a DCX file.
	Send the file as a fax.
	Access the on-line help.
	Bring you back to your application.


Using the Phonebook

Click on either the Name or Company combination box, [image]  to search and select the current phonebook for a fax recipient.   You can also add, change, or delete phonebook entries.

Related Topics:

Adding a Phonebook Entry

Changing a Phonebook Entry

Deleting a Phonebook Entry

Searching for a Phonebook Entry

Clearing Entry Fields After a Search


Adding a Phonebook Entry

1.	Select a Phonebook.

2.	Type information about the fax recipient in the appropriate fields.

3.	Click on the Add button.  The recipient is added to the Phonebook.


3.  Sending and Receiving a Fax - Using the Phonebook - Changing a Phonebook Entry
Changing a Phonebook Entry

1.	Select the Phonebook and entry you want.

2.	Change the information you want by typing in the appropriate fields.

3.	Click on Change button.  The new information is stored in the phonebook.


3.  Sending and Receiving a Fax - Using the Phonebook - Deleting a Phonebook Entry
Deleting a Phonebook Entry

1.	Select the Phonebook and the phonebook entry you want to delete

2.	Click on the Delete button.  The Delete Confirmation dialog box appears.  Select OK to delete the entry from the phonebook.


Searching for a Phonebook Entry

Click on the Company or Name combination box [image] located at the far right hand side of the information field to search the current phonebook for a name or company entry.

Related Topics:

Searching By Name

Searching By Company


Searching By Name

Click on the Name combination box [image] and select the name you want from the list, or double click on the name.  FaxWorks fills in the fax number and any other information you typed in when you saved the entry to the Phonebook.

You can type one or more letters of the recipient's last name and press Tab.  Only the first occurrence appears in the information field.


Searching By Company

Click on the Company combination box [image]  and select the company you want from the list.  FaxWorks fills in the receipt's name, fax number and any other information you typed in when you saved the entry to the Phonebook.  If more than one name is associated with that company, click on the Name combination box and the names appear alphabetically with the first name showing in the Name field.


Clearing Entry Fields After a Search

Use the Clear button to reset the search to the top of the phonebook.  After you search on a company with more than one person associated with that company, you have moved to a lower level of the phonebook.  Clear returns you to the top of the Phonebook list for the next search.


3.  Sending and Receiving a Fax - Using Group
Using Group

Use Group to create a distribution list so that you can send a fax to more than one person at one time.  After you create the Group, click on OK.  "Group Fax" appears in the Send Fax Name field.

To access the Group dialog box, from the Send Fax dialog box click on Group button.  The Group dialog box appears.

Related Topics:

Creating a Group.

Removing Names from a Group

Saving a Group as a Phonebook

Using Update Fax


Creating a Group.

1.	Select a phonebook from which to copy names.  The names in the phonebook appear in the Source Contents field.

2.	Select a name from the Source Contents field.  Click on the Add button. or double click on the name you want to appear in the Destination Contents list box.  The names you select will appear in the Destination Contents field.

Repeat step 2 until you add all the names from the phonebooks you want.

3.	If you want to save the group as a new phonebook, enter a new phonebook name in the Destination Phonebook field, and click on Save.

Note:  If you want to use all, or most of the names in the selected phonebook, click on All button.  All the names in that phonebook will appear in the Destination Contents field.  If you want most of the names but not all,  you can remove the names that you do not want in the group or save the group to a phonebook.


3.  Sending and Receiving a Fax - Using Group - Removing Names from a Group
Removing Names from a Group

1.	Select the name you want to remove from the Destination Contents field. and click on the Remove button, or double click on the name.  The name is removed from the group Destination Contents field.

Repeat this step until you remove all the names you want.


Saving a Group as a Phonebook

Save the Group if you want to use it again later as a Phonebook.

1.	Select a Destination Phonebook.

2.	Add names to the group.

3.	Click on Save.  The group is added to the phonebook you selected.

Note:  If you do save the Group to a phonebook, you will not be able to make any changes to the group.


Using Update Fax

Use Update Fax to temporarily change the fax number of a group member.

1.	Type a new fax number in the Group Fax field.

Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information..

2.	Click on Update Fax.  The fax will be sent to the number you typed, but the number won't be changed in the Phonebook.


Saving a File from Send Fax

Select the Save As button if  you want to save a file as a fax file, but you don't want to send the file as a fax.  Use this function when you want to assemble the file into another fax.  For more information about assembling a fax, see Assembling a Fax Overview.

1.	Click on Save As.  The Save As dialog box appears with the FaxWorks\Graphics path selected.  You can select a different drive or directory.

2.	Type a name for the file, using the appropriate extension.

3.	Select a file type for the file.  You can save the file as a Group 3 TIF, a PCX, or a DCX file.

4.	Click on OK.  The file is saved in the selected directory.


Using a Cover Sheet

From the Send Fax dialog box, select a Cover Sheet to accompany your fax or faxes, if sending to a group.  You can also add a note to the Cover Sheet.  When sending to a group, you can create a different note for each member or use the same note.  You decide which note to send to which member.

Related Topics:

Selecting a Cover Sheet

Cover Sheet Notes

Adding a Note to a Cover Sheet


Selecting a Cover Sheet

From the Send Fax dialog box Click left on a cover sheet from the Fax Cover Sheet list box.  A MiniView picture of the Cover Sheet appears.  Use the Zoom cursor to select part of the Cover Sheet and magnify it.  Click on Gray Scale to enhance the image with antialiasing.

Note:  Antialiasing creates a visual effect that occurs when bit mapped images are created.  When displayed on the computer screen, the images appear with jagged, or staircased, edges.


Cover Sheet Notes

You can add a note to a cover sheet for both individual or  group transmissions.  For a group fax, you can use the same note for all group members, use a different note for each group member, or duplicate the previous note for a group member.

To access the Cover Sheet Notes dialog box, select a Cover Sheet, then click on the Note button.

Cover Sheet Notes uses the following entry fields.

Field Name	Description
Name:	The name of the fax recipient.
Note:	Area for typing a note.  You can type up to 480 characters or 13 lines, which ever comes first.
Cover Sheet Notes uses the following command buttons

Click	To
	Add the note and return to the Send Fax dialog box.
	Return to the Send Fax dialog box without adding a note.
	Add the note to the Cover Sheet for the fax recipient displayed in the Name field.  This button is available for Group faxes only.
	Add the previous note to the Cover Sheet for the currently displayed fax recipient.  This button is available for Group faxes only.
	Add the note to the Cover Sheet for all group members.  This button is available for Group faxes only.


Adding a Note to a Cover Sheet

1.	Place the cursor in the Note box and type a note.

2.	Click on OK.  The note is added to the Cover Sheet.

Related Topics:

Adding a Note for a Group Member

Adding the Previous Note for a Group Member

Adding a Note for All Group Members


Adding a Note for a Group Member

1.  From the Cover Sheet Notes dialog box, select the recipient.

2.  Type the note.

3.  Click on Add.  The note is added to the Cover Sheet for the selected group member.

4.  Click on OK or select another recipient.


Adding the Previous Note for a Group Member

1.  Select the recipient.

2.  Click on Add Previous.  The previous note is added to the Cover Sheet for the selected group member.

3.  Click on OK or select another recipient.


Adding a Note for All Group Members

1.	Type the note.

2.	Click on Add.

3.	Click on Add to All.

4.	Click on OK.  The note is added to the Cover Sheet for all group members.


Scheduling a Fax

Before you send a fax, you can schedule a time for the fax to be sent.  FaxWorks displays the current time as the default.

Click on Send to send a fax immediately.  Use the Time and Date fields located in the lower left hand corner of the Send Fax dialog box, to enter a time to send the fax later.


Using the Prior to Send Options

The Prior to Send options allows you to preview, draw on, or add a graphic to the file before you send it.

To use the Prior to Send options, complete the Send To information, select one of the Prior to Send Options and click on the Send button.  FaxWorks converts your file to a fax file and displays your fax in the FaxWorks Main screen.

Preview displays the fax within FaxWorks Main screen in the All Pages view mode.

Draw displays the fax, one page at a time and scales the page to fit the screen.  The Mark-up tools are also available.

Add Graphic displays the fax, one page at a time and scales the page to fit the screen.  The Edit Window appears so that you can add a graphic to your fax.

When you are done using the Prior to Send options, you re-send the fax file from within FaxWorks.

Note:  The Prior To Send options are only available to you when printing from a Windows application other than FaxWorks.

Related Topics:

Previewing a File in FaxWorks

Drawing on a File in FaxWorks

Adding a Graphic to a File in FaxWorks


Previewing a File in FaxWorks

1.	Complete the Send To information, then select Preview.

2.	Click on Send.  FaxWorks processes the file and converts it to a fax file.

The fax file appears in the FaxWorks Main screen, in the All Pages view mode.  See The All Pages Tool Bar for more information. You can now use the FaxWorks display options for viewing the fax file.

To send the fax after previewing it, click on Send Fax icon, or select Send Fax from the Fax pull down menu.  The fax is sent at the scheduled time.

See Sending a Fax Overview for more information about sending faxes.


Drawing on a File in FaxWorks

1.	Complete the Send To information, then select Draw.

2.	Click on Send.  FaxWorks processes the file and converts it to a fax file.

The fax file appears in the FaxWorks Main screen.  You can now use the FaxWorks mark-up options for drawing on the fax file.

See Using the Mark-Up Tools for more information about marking up fax files.

To send the fax after previewing it, click on Send Fax icon, or select Send Fax from the Fax pull down menu.  The fax is sent at the scheduled time.

See Sending a Fax Overview for more information about sending faxes.


Adding a Graphic to a File in FaxWorks

1.	Complete the Send To information, then select Add Graphic.

2.	Click on Send.  FaxWorks processes the file and converts it to a fax file.

The fax file appears in the FaxWorks program, with the Edit Window active.  You can now use the Edit Window to add a graphic to the fax file.

Note:  If you want to add a graphic on a different page, close the Edit Window, go to the page where you want to add the graphic, select the Edit Window from the FaxWorks Edit pull down menu and add the graphic to the current page.  See Using the Edit Window for more information.

See Editing a Fax Overview for more information about adding graphics to fax files.

To send the fax after previewing it, click on Send Fax icon, or select Send Fax from the Fax pull down menu.  The fax is sent at the scheduled time.

See Sending a Fax Overview for more information about sending faxes.


Receiving a Fax

Your options for receiving faxes were established when you installed FaxWorks.  You can change these options through Fax Setup on the Fax menu.  See Fax Setup for more information.

You can automatically receive faxes while you are working in Windows, or you can receive faxes manually.  You might want to receive faxes manually if your fax number and voice number share the same line.

Note:   You might notice that your computer will not respond as quickly to your commands while a fax is being received.  This is because most of your computers resources are being used to receive the fax.  Your computer will respond normally to your commands when the transmission is compete.

While receiving a fax, you can click on the Stop icon [image] on the Status bar, at any time to stop the transmission.  If you set FaxWorks to Notify on Receipt, FaxWorks displays the following message box.

If the sending fax device transmits a Station ID, the following message appears in the message box.

If you receive more than one fax at the same time, FaxWorks displays the following message in the box.

If you click on Yes, FaxWorks displays the fax log on your screen.  If you answer No, the fax is added to the Fax Log.

Related Topics:

Receiving a Fax Automatically

Receiving a Fax Manually


Receiving a Fax Automatically

Use the Fax Setup Receive Settings to set FaxWorks to automatically receive faxes and to set your user preferences for receiving faxes.  If you have a dedicated fax line, you should set FaxWorks to Automatic Reception.

The Receive Settings uses the following fields.

Field Name	Description
Notify on Receipt:	Instructs FaxWorks to notify you when a fax is received.
Print on Receipt:	Prints a fax to the last non-FaxWorks printer selected in FaxWorks.
Automatic Reception:	Instructs FaxWorks to automatically receive incoming faxes.  You must have FaxWorks running for Automatic Reception to work.
	If you turn Automatic Reception off, you can receive faxes manually.
Rings Until Answer:	Determines the number of times your line rings before FaxWorks answers it. Enter a number in this field if you are using Automatic Reception.


Receiving a Fax Manually

1.	Answer your phone and verify that a fax is being sent.

2.	Start FaxWorks by clicking on the FaxWorks icon from the Window Program Manager.

3.	Pull down the Fax menu and select Manual Receive.

4.	FaxWorks receives the call.

Note:  To receive a visual and audible notification of an incoming fax, the Notify on Reception setting must be selected.


The FaxWorks Screens Overview

The FaxWorks program contains two screens, the Opening screen and the Main screen.  Use these screens to work with the faxes you sent and received.

The FaxWorks Opening Screen

The following table describes the parts of the FaxWorks Opening screen.

Opening Menu Bar	Contains a list of pull-down menus.  You pull down a menu and then select a command to instruct FaxWorks to perform actions.
Opening Tool Bar	Displays options for working with faxes.  You click on an option to use it.
Status Bar	Displays information about the fax or the status of the fax device.
Cue Card	Instant information about all icons on the Opening tool bar.   From the Help pull down menu, you can disable and enable the Cue cards. If you disabled the Cue cards, and you need a quick reminder, press the <Shift> key and point on the icon to bring up the cue card for that icon.


4.  The FaxWorks Screens - The FaxWorks Opening Menu Bar
The FaxWorks Opening Menu Bar

The FaxWorks Opening Menu bar contains the commands that you use to work with faxes and access the on-line Help system.  You can open a fax file, the fax log, and the phonebook from this menu bar.  You can also send a Quick Fax, define fax settings, and set up a banner.

Related Topics:

The FaxWorks File Menu

The Fax Menu

The Help Menu


4.  The FaxWorks Screens - The FaxWorks Opening Menu Bar - The FaxWorks File Menu
The FaxWorks File Menu

Use the FaxWorks File menu commands to open fax files, the fax log, or the phonebook.

Select	To
Open Fax File	Open a fax file by its DOS file name.
Open Send / Receive Log	Display the Fax Log.  The Fax Log contains a list of faxes that you sent and received, along with information about each fax transmission.  See The Fax Log Overview for more information.
Open Phonebook	Display the Phonebook dialog box.  Use the Phonebook to create a list of people that you send faxes to most often and to store relevant information about these people.  See Working with Phonebooks for more information.
Exit	Exit FaxWorks.


4.  The FaxWorks Screens - The FaxWorks Opening Menu Bar - The Fax Menu
The Fax Menu

Use the Fax menu to send a Quick Fax, receive faxes manually, or define information about faxes.

Select	To
Quick Fax	Create and send a Quick Fax.  See Sending a Quick Fax for more information.
Fax Setup	Define Modem, Receive, and Send settings.  See Fax Setup for more information.
Banner Setup	Define the information that appears on the top of each fax page.  See Setting Up a Banner for more information.
Manual Receive	Accept faxes when you have Automatic Reception turned off.  See Receiving a Fax Manually for more information.


4.  The FaxWorks Screens - The FaxWorks Opening Menu Bar - The Help Menu
The Help Menu

Use the Help menu to access the online Help system.

Select	To
Help Index	Display an alphabetical list of Help topics.
Menu Commands	Display information about the FaxWorks menu commands.
Glossary	Display definitions for FaxWorks terminology.
Cue Card	Display instant information about any button.   From the Help pull down menu, you can disable and enable the Cue cards. If you disabled the Cue cards, and you need a quick reminder, press the <Shift> key and point on the icon to bring up the cue card for that icon.
Using Help	Display information about how to use the Help system.
About	Display information about this version of FaxWorks.


The FaxWorks Opening Tool Bar

Use the FaxWorks Opening Tool bar to quickly access many of FaxWorks functions.  You can open a file, display the fax log, and create a Quick Fax by clicking on one of these buttons:

Note:  To disable the Cue Cards, select Disable Cue Cards from the FaxWorks Help pull down menu.

To enable the Cue Cards, select Enable Cue Cards from the FaxWorks Help pull down menu.

You can activate a cue card on demand by moving your cursor over an icon and hold down the <SHIFT> key.

Click		To
	Open File	Open a file by its DOS file name.
	Fax Log	Display the Fax Log.  See The Fax Log Overview for more information.
	Quick Fax	Create and send a Quick Fax.  See Sending a Quick Fax for more information.


The Status Bar

The status bar changes according to the function being used and the options that you selected in Fax Setup.  For example, while you are sending or receiving a fax, the status bar can display the progress of the transmission, along with the Stop fax button.  You can click on this button at any time to stop sending or receiving a fax.

When you are viewing a fax, the status bar displays the fax file name, current date and time, and a Waiting for Fax message, if the sending or receiving modem is configured properly.


The FaxWorks Main Screen

To display the FaxWorks Main screen, you must first open a fax file.  Use the FaxWorks File menu or the Fax Log to open a fax file.  To open a fax file from the FaxWorks File menu, select Open Fax File.  The Open dialog box appears for you to select the file you want to display.

To open a fax file from the Fax Log, first display the Fax Log, highlight a log entry, then click on View Send or View Receive to display the fax.  You can also double-click on the log entry to display the fax.

When you open a fax file, FaxWorks displays the fax, along with a new menu and tool bar.  Use the tool bar to easily work with the displayed fax or quickly access other FaxWorks functions.  The All Pages option changes the tool bar to give you even more options for working with multi-page faxes.

The menu bar gives you even more control.  Use the menu bar to paste a graphic on the fax, change the font you are using for your mark-up, or change the Fax Setup.

The following table describes the parts of the FaxWorks Main screen.

Main menu bar	Contains a list of menus. You open menus and then choose commands from them to instruct FaxWorks to perform actions.
Main tool bar	Displays options for working with faxes. You click on an option to use it.
Fax display area	Displays the fax file that you selected.
Status bar	Displays information about the fax file or a command.
Cue Card	Instant information about all icons on the Opening tool bar.   From the Help pull down menu, you can disable and enable the Cue cards. If you disabled the Cue cards, and you need a quick reminder, press the <Shift> key and point on the icon to bring up the cue card for that icon.
Scroll bar	Displays your position in a fax file.


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar
The FaxWorks Main Menu Bar

The FaxWorks Main Menu bar contains the commands that you use to work with faxes and access the online Help system.  You can open a fax file, the fax log, and the phonebook from this menu bar.

You can also send a Quick Fax, define fax settings, set up a banner, assemble a fax, or mark up a fax.

Related Topics:

The FaxWorks File Menu

The Edit Menu

The Fax menu

The View Menu

The Page Menu

The Mark-Up Menu

The Arrange menu

The Help Menu


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar - The FaxWorks File Menu
The FaxWorks File Menu

Use the FaxWorks File menu commands to work with files, open the fax log, or open the phonebook.

Select	To
Open Fax File	Open a fax file by its DOS file name.
Open Send / Receive Log	Display the Fax Log.  See The Fax Log Overview for more information.
Open Phonebook	Display the Phonebook dialog box.  See Working with Phonebooks for more information.
Close Fax File	Close the currently displayed fax file.  See Closing a Fax File for more information.
Save As	Save a fax that you modified.  See Using Save As for more information.
Delete Current Fax	Delete the currently displayed fax.  See Deleting a Fax File for more information.
Print	Print the currently displayed fax.  See Printing A Fax Overview for more information.
Exit	Exit FaxWorks.


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar - The Edit Menu
The Edit Menu

Use the Edit menu commands to reverse actions or add graphics to a fax.  See Using the Edit Commands for more information about using the Edit commands.

Select	To
Undo	Reverse the last mark-up action.  Use Undo repeatedly to reverse all the mark-up actions made since the fax file was last saved
Redo	Reverse an Undo command.  You can also use Redo repeatedly.
Erase	Erase all mark-up actions since the last save.
Edit Window	Display the FaxWorks Edit Window.  Use the Edit Window to copy to the Windows' Clipboard.
Select	Select part of a displayed image and copy it to the Clipboard.
Paste	Paste a graphic in a fax.  The graphic appears in the fax display area.  You can then drag the graphic where you want it and click left outside the selection box to place the graphic.


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar - The Fax menu
The Fax menu

Use the Fax menu to send faxes, receive faxes manually, or define information about your modem and user preferences.

Select	To
Quick Fax	Create and send a Quick Fax.  See Sending a Quick Fax for more information.
Send Fax	Send the currently displayed fax.  See Sending a Fax Overview for more information.
Fax Setup	Define Modem, Receive, and Send settings.  See Fax Setup for more information.
Banner Setup	Define the user information that appears on the fax.  See Setting Up a Banner for more information.
Manual Receive	Accept faxes when Automatic Reception is turned off.  See Receiving a Fax Manually for more information.


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar - The View Menu
The View Menu

Use the View menu to change the way the fax file is displayed.

Select	To
Scale to Screen	Display the image scaled to the width of the screen.
Single Page	Display an entire page.
Dual Page	Display two  entire pages.
All Pages	Display all the pages in a fax.  This command activates the All Pages tool bar.
Rotate 90°	Rotate the page 90°.
Rotate 180°	Rotate the page 180°.
Rotate 270°	Rotate the page 270°.
Original Setting	Return the page to the original setting before you rotated it.
Gray Scale	Enhance the image displayed on the screen through antialiasing.
Reset Zoom	Return a magnified image to its original size.  You can also click the right mouse button to reset a zoom.


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar - The Page Menu
The Page Menu

Use the Page menu to move through the pages in a fax file.

Select	To
Go to Next Page	Move forward to the next page.
Go to Previous Page	Move backward to the previous page.
Go to Page #	Specify which page to display.  The Go To window appears for you to type the number of the page you want to display.
Beginning of Document	Jump to the first page in the document.
End of Document	Jump to the last page in the document.


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar - The Mark-Up Menu
The Mark-Up Menu

Use the Mark-Up menu to add shapes or text to a fax file or to change the font of the text.  See Using the Mark-Up Tools for more information about marking up a fax.

Select	To
Zoom	Magnify part of the currently displayed fax.
Free Hand Drawing	Draw freehand.
Line	Draw a line.
Ellipse	Draw an ellipse.
Rectangle	Draw a rectangle.
Text	Type text.
Fonts	Change the text font.


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar - The Arrange menu
The Arrange menu

Use the Arrange menu to add, remove or change the order of pages in the fax file.

Select	To
Assemble	Assemble files and add them to the currently displayed fax file.  See Assembling a Fax Overview for more information.
Point	Change the cursor so that you can select a page.  See Selecting a Page for more information.
Swap	Cause two pages to swap places in the fax file by clicking and dragging one page and placing it on the page you want to swap it with.  See Swapping Pages for more information.
Insert	Insert a page between two others by clicking and dragging a page and placing it where you want to insert it.  See Inserting a Page for more information.
Delete	Delete a page from the fax file.  You must select a page before you can delete it.  See Deleting a Page for more information.


4.  The FaxWorks Screens - The FaxWorks Main Menu Bar - The Help Menu
The Help Menu

Use the Help menu to access online Help.

Select	To
Help Index	Display an alphabetical list of Help topics.
Menu Commands	Display information about the FaxWorks menu commands.
Glossary	Display definitions for FaxWorks terminology.
Cue Card	Display instant information about any button.   From the Help pull down menu, you can disable and enable the Cue cards. If you disabled the Cue cards, and you need a quick reminder, press the <Shift> key and point on the icon to bring up the cue card for that icon.
Using Help	Display information about how to use the Help system.
About FaxWorks 3.0	Display information about this version of FaxWorks.


The FaxWorks Main Tool Bar

The FaxWorks Main tool bar is a quick and easy way to use most FaxWorks options.  For example, you can check your fax log, send a fax, look at a fax in different views, or draw on a fax by clicking on a tool bar. The All Pages option actually changes the tool bar to give you even more options.

Note:  To disable the Cue Cards, select Disable Cue Cards from the FaxWorks Help pull down menu.

To enable the Cue Cards, select Enable Cue Cards from the FaxWorks Help pull down menu.

You can activate a cue card on demand by moving your cursor over an icon and hold down the <SHIFT> key.

The following buttons are available on the Main Tool bar:

The following table describes the buttons on the Main tool bar.

Click		To
	Open File	Open a file by its DOS file name.
	Fax Log	Display the Fax Log. See The Fax Log Overview for more information.
	Send Fax	Send the currently displayed fax.  Clicking on Send Fax displays the Fax dialog box.  See Sending a Fax Overview for more information.
	Quick Fax	Send a Quick Fax.  A Quick Fax consists of a Cover Sheet with a note.  Clicking on Quick Fax displays the Send Fax dialog box.  See Sending a Quick Fax for more information.
	Print Document	Print the currently displayed fax.  See Printing A Fax Overview for more information.
	Scale to Screen	Display the fax file scaled to the width of the screen.  See Displaying a Fax for more information.
	Single Page	Display an entire page in the window.
	Dual Page	Display two entire pages side-by-side.
	All Pages	Display all the pages in a fax.  Clicking on this tool activates the All Pages tool bar.  See The All Pages Tool Bar for more information.
	Current Page	Change the displayed page in one of the following ways: • Move backwards and forwards by clicking on the + and - icons. • Click on the page indicator icon, then type a number in the skip to page field. • Click on the page indicator icon, the Goto Page dialog box appears..  Move the scroll bar to the number you want.
	View Vertical	Display the page vertically.
	Rotate 90°	Rotate the page 90°.
	Rotate 180°	Rotate the page 180°.
	Rotate 270°	Rotate the page 270°.
	Zoom	Magnify a selected part of the page.  Zoom in by dragging a box around the area to be enlarged.  See Zooming for more information.
	Freehand	Draw freehand.  See Using the Mark-Up Tools for more information.
	Line	Draw a line.  See Using the Mark-Up Tools for more information.
	Ellipse	Draw an ellipse.  See Using the Mark-Up Tools for more information.
	Rectangle	Draw a rectangle.  See Using the Mark-Up Tools for more information.
	Text	Type text.  See Using the Mark-Up Tools for more information.
	Gray Scale	Enhance the quality of the display through antialiasing.


The All Pages Tool Bar

The All Pages tool bar appears when you either click on All Pages button, or select All Pages from the FaxWorks View pull down menu.  This tool bar displays options for working with multi-page documents.  For example, you can change the order of pages, delete pages and add files to the currently displayed fax file.

Note:  To disable the Cue Cards, select Disable Cue Cards from the FaxWorks Help pull down menu.

To enable the Cue Cards, select Enable Cue Cards from the FaxWorks Help pull down menu.

You can activate a cue card on demand by moving your cursor over an icon and hold down the <SHIFT> key.

The following table describes the buttons on the All Pages tool bar.

Click		To
	All Pages	Display the all the pages in a fax, and to activate the All Pages tool bar.
	Assemble	Collect and add other files to the currently displayed fax file.
	Select Page	Select a page. After you select a page you can use one of the following options: • Hold down the CTRL key and click on subsequent pages to select more than one page. • Double-click to display the page scaled to the width of the screen. • Click on Delete to delete the page.
	Swap Pages	Cause two pages to swap places by dragging one page and placing it on top of another.
	Insert Pages	Insert a page between two others by clicking and dragging a page and placing it where you want to insert it.
	Delete Pages	Delete a page. Use Select Page to select one or more pages you want to delete.  A message box appears to confirm the deletion.


Opening Fax Files

You can open any valid TIF, PCX, or DCX file from the FaxWorks Open dialog box.  After opening a file, you can change the page orientation or order, mark-up the file, or send the file as a fax.  Use Close Fax File from the FaxWorks File menu to return to the FaxWorks Opening menu without saving any changes to the open file.  Use Save As to rename the file or change its file type.

The Image, Receive, Send, Queuein and Queueout directories were created automatically when you installed FaxWorks.  These are the default directories where sent and received faxes are stored.  You can open fax files from these directories or any other Windows directory.

You can also open a fax file from the Fax Log.  To open a fax file from the Fax Log, select the log entry, then click on View Send or View Receive.  You can also double-click on the log entry to open it.  See The Fax Log Overview for more information about the Fax Log.

Use the following commands to open fax files.

Button	Command	Menu
	Open Fax File	File
	Open Send / Receive Log	File
Note:  The FaxWorks printer driver saves all fax files as TIF group 3 files.  You can save your fax files in a different format, (TIF, PCX or DCX), but you should be consistent in the way you save and open your fax files.

Related Topics:

Accessing The Open Dialog Box

Opening a Fax File

Previewing a Fax File

Opening a Fax File from the Fax Log


Accessing The Open Dialog Box

To access the Open dialog box, select Open Fax File from the Main menu or tool bar.  The Open dialog box appears.

Open uses the following entry fields.

Field Name	Description
File Name:	The DOS file name for the file.
List Files of Type:	The format that the file was created in.
Directories:	The directory or subdirectory where the file is located.
MiniView	A miniature picture of the fax.  Use Zoom to magnify any part of the fax.
Drives:	The drive the file is located in.
Gray Scale:	Enhances the MiniView image through antialiasing.
Open uses the following command buttons.

Click	To
	Open the fax file.
	Return to the Main screen without opening a file.
	Display more information about the fax file.
	Move forward to the next page of the MiniView image.
	Move backward to the previous page of the MiniView image.


Opening a Fax File

1.	Select Open Fax File from the FaxWorks File menu or tool bar.

2.	Select the file you want to open.  A miniature picture of the fax appears in the MiniView window.

3.	Click on OK.  The file appears on the Main screen.


Previewing a Fax File

Use MiniView to preview a miniature picture of a fax without leaving the FaxWorks Open dialog box.

1.	Select a file.  The file appears in the MiniView window.

2.	Click on MiniView Info button.

3.	Select Gray Scale check box to enhance the image.

4.	Move your cursor into the MiniView window.  The cursor changes to a magnifying glass.

5.	Use Zoom to magnify an area of the fax file.  Use the scroll bars to view the file while it is magnified.

Click the right mouse button to return the page to its original setting.

Click on Next and Prev Page buttons to move between the pages of the fax.


Opening a Fax File from the Fax Log

Use the Fax Log to open a sent or received fax.

1.	Select Open Send / Receive Log from the FaxWorks File menu or tool bar.

2.	Select the fax you want to open.  Use MiniView to preview the fax file before opening it.

Click on MiniView Info to display specific information about the fax file.

3.	Click on View Send, View Receive, or double-click on the log entry.  The fax file appears on the Main screen.


Closing a Fax File

Select Close Fax File from the FaxWorks File Menu to close the file, exit the Main screen, and return to the Opening screen.  If you made any changes to the fax file, you are prompted to save the changes before closing.  If you didn't make any changes, the file is closed, and the Opening screen appears.


Using Save As

Use Save As to save the currently displayed fax file.  With Save As, you can rename the file, save it to a different directory, or save it as a different file type.  See Advanced Topics for more information about saving files.

To access the Save As dialog box, select Save As from the FaxWorks File menu.  The Save As dialog box appears.

Save As uses the following entry fields.

Field Name	Description
File Name:	The DOS file name for the file.  The name for the current file is provided, but you can save the file to another name.  See Naming Conventions for more information about the FaxWorks file-naming conventions.
Directories:	The directory or subdirectory where the fax files are saved.
Save File as Type:	The file format.  The default file format is TIF, Group 3.  You can choose one of the following file types: • Group 3 TIF • Uncompressed TIF • PCX • DCX
Drives:	The drive where the fax files are saved.
Save As uses the following command buttons.

Click	To
	Save the fax file with the selected information.
	Cancel the dialog box and return to the Main screen.


Deleting a Fax File

Use Delete Current Fax to delete the currently displayed fax file.

1.	Select Delete Current Fax from the FaxWorks File menu.

2.	Answer Yes when asked to confirm the deletion.  The file is deleted from its directory and the FaxWorks Opening screen is displayed.


The Fax Log Overview

Whenever a fax is sent or received, FaxWorks creates a record of the transmission.  These records are stored in the Fax Log.  To display information about the status or history of a fax, access the fax log either by selecting the Open Send / Receive log from the FaxWorks File menu or tool bar.

You can also use the Fax Log to open and display the sent and received faxes.  For more information about sending and receiving faxes, see Sending and Receiving a Fax Overview.


Accessing the Fax Log

To display the Fax Log, select Open Send / Receive log from the FaxWorks File menu or tool bar.  The Fax Log dialog box appears.

You can display Scheduled or Concluded faxes in the Send Log list box.  Scheduled faxes include faxes that you schedule to send in the future.  Concluded faxes include faxes that have been successfully sent or have completed the specified number of retries

You can display New or Viewed faxes in the Receive Log list box.  New faxes are faxes that have not been viewed and Viewed faxes have been viewed or printed if auto printing was selected.

Click on Info button, to display more information about the highlighted fax.

While in MiniView, use the Zoom cursor to magnify a part of the fax.  You can also use Gray Scale to enhance the image.  Use Next and Previous to move through the MiniView picture of the file.

Some of the button options available on the Fax Log depend on whether you select a sent or received fax and what the status of the fax is.  For example, the Reschedule button is available only for scheduled faxes with a status of Pending.

The following table describes the buttons that are available on the Fax Log at all times.

Click	To
	Print a copy of the Fax Log.  See Printing a Fax File for more information.
	Print a copy of the fax file.  See Printing a Fax File for more information.
	Delete a log entry.
	Delete all log entries.
	Display more information about the fax along with a MiniView picture of the fax file.
The following information appears when you click on Info.

Field Name	Description
To:	The recipient's name, station ID, recipient's company, and the rate or bps the fax was transmitted.
Fax:	The fax number of the recipient.
Application:	The application used to create the fax document.
File:	The DOS file name for the fax file.
File Info:	Specifications about the fax, such as its resolution and size.
MiniView	A miniature picture of the fax.  You can move through the pages of the fax using the Next and Previous buttons. Use the Zoom cursor to magnify part of the fax.  Click right to return to normal view.  Use Gray Scale to enhance the MiniView picture.
Related Topics:

The Send Log

The Receive Log


The Send Log

Use the Send Log to view information about the status and history of a fax, and to display the fax.  You can access the Send Log either by selecting the Open Send/Receive log from the FaxWorks File menu or from the tool bar, click on the Fax Log icon.

Send Log displays the following information.

Field Name	Description
Date:	The date the fax was sent.
Time:	When the fax was sent.
Destination:	Where the fax was sent.
Status:	The fax status.  A Scheduled fax can have a status of Sending, Pending, or Dialed.  A Concluded fax can have a status of Completed, Aborted, Busy, or COM error.
Pages:	The number of pages in the fax.
Duration:	How long it took to transmit the fax.
The following table describes the status of Scheduled and Concluded faxes.

Fax Type	Status	Description
Scheduled	Pending	FaxWorks is waiting to send the fax.
	Dialed	FaxWorks has dialed the receiving fax device and is waiting for an answer.
	Sending	FaxWorks is currently transmitting the fax.
Concluded	Completed	FaxWorks successfully transmitted the fax.
	COM error	A communications error stopped the fax transmission.
	Aborted	The user aborted the transmission by clicking on the Stop button.
	Busy	The recipient's line was busy for the maximum number of retries.
The following table describes the buttons available only when you select a sent fax.

Click	To
	Display any fax file from either the Scheduled or Concluded Send log, to the FaxWorks Main screen.  You can preview, draw on, add a graphic and resend the fax from FaxWorks Main screen as well.  See Editing a Fax Overview for more information.
	Display the Resend dialog box.  You can then change the destination, fax number, and time.  This button is available for Concluded faxes only.
	Display the Reschedule dialog box.  You can then change the destination, fax number, and time.  This button is available for Scheduled faxes with a status of Pending only. See Rescheduling a Fax for more information.


The Receive Log

Use the Receive Log to view and display information about the status and history of a fax.  You can view and display a fax that you have already seen, printed, or view a new fax that you postponed viewing.  You can access the Receive Log either by selecting the Open Send/Receive log from the FaxWorks File menu or from the tool bar, click on the Fax Log icon.

Receive Log displays the following information.

Field Name	Description
Date:	The date you received the fax.
Time:	When you received the fax.
Sender:	The person who sent the fax.  The Sender appears only if the sender included an ID in the fax.
Status:	The status of the fax.  Received faxes can have a have a status of Completed, or Incomplete.  An Incomplete status indicates that not all the pages of the fax were successfully received.
Pages:	The number of pages in the fax.
Duration:	How long it took to transmit the fax.
The following table describes the button available only when you select a received fax.

Click	To
	Display any fax file from either the New Faxes or Viewed Faxes Receive log, to the FaxWorks Main screen.  You can preview, draw on, add a graphic and resend the fax from FaxWorks Main screen as well.  See Editing a Fax Overview for more information.


Using the Fax Log

Selecting a Fax

Displaying a Fax

Rescheduling a Fax

Resending a Fax

Printing a Fax File

Printing a Fax Log

Deleting Log Entries


Selecting a Fax

Move the cursor onto a log entry.  Click once to highlight the fax.

You can select more than one fax from the log.  To select more than one adjacent fax, hold down the left mouse button and drag until you select all the faxes you want.

To select faxes that are not adjacent, hold down the Control (CTRL) key while you click on the faxes you want to select.


Displaying a Fax

1.	Double click on the fax you want to display.  See The FaxWorks Main Screen for more information about the Main menu and tool bar options.


Rescheduling a Fax

1.	Click on Resched.  The Reschedule dialog box appears.

2.	Change the time, destination, or fax number.

3.	Click on OK.  The fax is rescheduled to the time and destination you selected.


Resending a Fax

1.	Click on Resend.  The Resend dialog box appears.

2.	Change the information you want.  You can change the destination, fax number, date, and time.

3.	Click on OK.  The information is changed.


Printing a Fax File

1.	Click on Print Fax.  The Print Setup dialog box appears.

2.	Select the printer you want.  You can change the printer setup by clicking on Setup and changing the information you want.

3.	Click on OK.  The fax document prints on the printer you selected.


Printing a Fax Log

1.	Click on Print Log.  The Print Log dialog box appears.

2.	Decide how you want to sort the log entries.  You can sort by Date, Destination, or Status.

Note:  You also have the option to sort by Remote ID when printing from the Receive Log.

Select the Show Totals check box to print the totals of sorted items.

3.	Click on OK.  The current fax log prints on the printer you selected.


Deleting Log Entries

1.	Select the log entry or entries you want to delete.

2.	Click on Delete.  The delete confirmation window appears.

3.	Click on Yes.  The log entry or entries are deleted.

Note:  Click on Delete All if you want to delete all log entries.


Displaying a fax Overview

After opening a fax file, you can change the way the fax is displayed.  You can display a fax one page at a time or you can display all the pages at once.  Use the Main menu or tool bar to change the way the fax is displayed.  For example, you can change the page orientation or the size of the display.

Use the following commands when displaying a fax.

Button	Command	Menu
	Scale to Screen	View
	Single page	View
	Dual Page	View
	All Pages	View
	View Vertical	View
	Rotate 180°	View
	Rotate 90°	View
	Rotate 270°	View
	Zoom	None
None	Reset Zoom	View
	Go to Next Page	Page
	Go to Previous Page	Page
Button	Command	Menu
	Go to Page #	Page
	Beginning of Document	Page
	End of Document	Page
To change the way a fax is displayed, click on the appropriate button or select the command from the menu.

Related Topics:

Zooming


Zooming

Use Zoom to magnify a part of the currently displayed fax file.  Zoom is available when the cursor is shaped like a magnifying glass.  Click the right mouse button to reset the Zoom.

1.	Click left and drag the mouse to make a box around the area you want to enlarge.

2.	Release the mouse button when the box is the appropriate size.

Use the scroll bars to view the file while it is magnified.

Select Reset Zoom from the View menu or click the right mouse button to bring the image back to its original setting.

Note:  You cannot use Zoom in All Pages display mode.  However, double-clicking on a page changes the display to Scale to Screen mode, where you can use Zoom.

To return to All Pages mode, select All Pages from the View menu or tool bar.


Sending a Fax Overview

You can send a fax or a Quick Fax from the FaxWorks Main screen.

Send Fax and Quick Fax use the following commands.

Button	Command	Menu
	Send Fax	Fax
	Quick Fax	Fax
Related Topics:

Accessing the Fax Dialog Box

Sending a Fax

Sending a Quick Fax


Accessing the Fax Dialog Box

To send a fax from the Main screen, you must access the Fax dialog box.

1.	Open a file.

2.	Select Send Fax from the Main menu or tool bar.  The Fax dialog box appears.

Note:  The Fax dialog box functions like the Print dialog box in your Windows application.  That is, you can specify the number of pages to send as well as the number of copies.

Fax uses the following entry fields.

Field Name	Description
All:	Selects all the pages in the fax file.
Pages:	Defines the range of pages to fax.
From:	The first number in the range of pages.
To:	The last number in the range of pages.
Copies:	The number of copies to be faxed.
Fax uses the following command buttons.

Click	To
	Display the Send Fax dialog box.
	Cancel the Fax dialog box and return to the Main screen.


Sending a Fax

1.	Access the Fax dialog box.

2.	Select the page range and number of copies to send.

3.	Click on OK.  The Send Fax dialog box appears.

4.	Select a fax recipient or type a name and fax number in the Name and Fax fields.  Remember that you can select a Group as the fax recipient.  You must enter a fax number.

Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information.

5.	Select a cover sheet, with or without a note.  See Cover Sheet Notes for more information.

6.	Schedule the fax for a later time.  See Scheduling a Fax for more information.

7.	Click on Send.  FaxWorks sends the fax.

Note:  You might notice that your computer will not respond as quickly to your commands while a fax is being sent.  This is because most of your computers resources are being used to send the fax.  Your computer will respond normally to your commands when the transmission is compete.

For more information about sending a fax, see Using FaxWorks from a Windows Application.


Sending a Quick Fax

A Quick Fax consists of a Cover Sheet with a note attached.

1.	Select Quick Fax from the Main menu or tool bar.  The Send Fax dialog box appears.

2.	Select a fax recipient or type a name and fax number in the Name and Fax fields.

You must enter a fax number.

Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information.

3.	Select a cover sheet from the Cover Sheet field.

4.	Click on Note.  The Cover Sheet Notes dialog box appears.

5.	Type your note.

6.	Click on OK.  The Send Fax dialog box appears.

7.	Select a time to send the fax.

8.	Click on Send.  FaxWorks sends the Quick Fax at the scheduled time.


Working with Phonebooks

A Phonebook is made up of the phonebook name and the phonebook entries.  When you want to send a fax, select a phonebook and a name.  FaxWorks retrieves any other information that you stored about the fax recipient.

The phonebook is a list of names and fax numbers that can also contain other information about a person, such as company name, and mailing address.  Use the Phonebook to store and retrieve information about the people that you send faxes to most often.

You can have an unlimited number of Phonebooks.  Each phonebook can have up to 10,000 entries.

You can change a phonebook by adding, changing, or deleting entries or  you can copy entries from one phonebook to another and use them to create a group or a new phonebook.


Accessing the Phonebook Dialog Box

To work with a phonebook, click on Open Phonebook from the FaxWorks File menu.  The Phonebook dialog box appears.

Related Topics:

Phonebook Entry

Phonebook


Phonebook Entry

Phonebook Entry uses the following fields.

Field Name	Description
Name:	The name of the person you want to send a fax to (the recipient).  You can enter an identifier in parentheses to distinguish multiple entries.  For example, if Mary Johnson appears in the Phonebook several times, you could type Mary Johnson (home) or Mary Johnson (office) to help search for the correct entry. You must enter a name.
Company:	The recipient's company name.
Fax:	The recipient's fax number.  Enter the area code with the fax number, even if it is a local number.   Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information. You must enter a fax number.
Voice:	The recipient's voice phone number.
Data:	The recipient's data phone number.
Address 1:	The recipient's primary street address.
Address 2:	The recipient's secondary street address.
City:	The recipient's city.
State:	The recipient's state.
Zip:	The recipient's zip code.
Notes:	Comments about this entry.
Phonebook Entry uses the following command buttons.

Click	To
	Save the changes to the Phonebook and return to the FaxWorks Opening screen.
	Return to the FaxWorks Opening screen.
	Open the Group dialog box.  You can create a group from existing phonebook entries.
	Import a text file as a phonebook entry or entries.  Use this button to bring in information from an earlier FaxWorks version, other fax software, or another application, such as a word processor or database.
	Display the Help menu so that you can access the online help information.
	Add the entry in the phonebook.
	Store any changes made to the current entry.
	Delete the entry from the phonebook.
	Begin a search at the first entry in the Phonebook.


Phonebook

Phonebook uses the following entry field.

Field Name	Description
Title:	The name of the phonebook.
Phonebook uses the following command buttons.

Click	To
	Create a new phonebook.
	Change the name of a phonebook.
	Delete a phonebook.  Deleting a phonebook also removes the phonebook entries.


Creating a Phonebook

Before you create a Phonebook, access the Phonebook dialog box by pulling down the FaxWorks File menu and selecting Open Phonebook.

To create a phonebook, name the phonebook, then create and add entries to it.

Related Topics:

Naming the Phonebook

Creating a Phonebook Entry


Naming the Phonebook

1.	Type a name for the phonebook in the Phonebook Title field.

2.	Click on Add.  The phonebook is created.  You can now add phonebook entries.


Creating a Phonebook Entry

1.	Type a phonebook name in the Title field or select one from the list.

2.	Type the name of the fax recipient and the fax number.  Type any other appropriate information about the recipient.

Note:  You do not have to include the area code for local fax numbers if you have entered your Current Area Code in the Fax Setup menu.  The area code will show when sending faxes from out of town.  See Fax Setup for more information..

3.	Click on Add.  The entry is added to the selected phonebook.


Changing a Phonebook

Before changing a Phonebook, access the Phonebook dialog box by pulling down the FaxWorks File menu and selecting Open Phonebook.

Related Topics:

Renaming a Phonebook

Changing a Phonebook Entry

Deleting a Phonebook

Deleting a Phonebook Entry


Renaming a Phonebook

1.	Type a new name for the phonebook.

2.	Click on Change.  The name is changed.


8.  Sending a Fax from FaxWorks - Changing a Phonebook - Changing a Phonebook Entry
Changing a Phonebook Entry

1.	Select a phonebook and entry.

2.	Change any information that you want.

3.	Click on Change.  The entry is changed.


Deleting a Phonebook

1.	Select a phonebook from the list.

2.	Click on Delete.  The delete confirmation box appears.

3.	Click on Yes.  The phonebook is deleted.  Deleting a phonebook also deletes its phonebook entries.


8.  Sending a Fax from FaxWorks - Changing a Phonebook - Deleting a Phonebook Entry
Deleting a Phonebook Entry

1.	Select a phonebook and entry.

2.	Click on Delete.  The entry is removed from the selected phonebook.


8.  Sending a Fax from FaxWorks - Using Group
Using Group

Use Group to create a new phonebook or add to an existing phonebook by grouping entries from existing phonebooks.  To create a group, first select a phonebook and the names that you want to copy, then save the names in a new or existing phonebook.

Related Topics:

Accessing Group

Adding Names to a Group

Removing Names from a Group

Saving a Group


Accessing Group

1.	Pull down the FaxWorks File menu and click on Open Phonebook.

2.	Click on Group.  The Group dialog box appears.

Note:  You can also access Group from the Send Fax dialog box.  See Sending and Receiving a Fax Overview for more information about Send Fax.


Adding Names to a Group

1.	Select a phonebook to copy names from.  The names in the phonebook appear in the Source Contents field.

2.	Select a name from the Source Contents field. and click on the Add button, or double click on the name you want to appear in the Destination Contents list box.  The name appears in the Destination Contents field.

Repeat step 2 until you add all the names from the phonebooks you want.

3.	If you want to save the group as a new phonebook, enter a new phonebook name in the Destination Phonebook field, and click on Save.

Note:  To use all, or almost all, of the names in the selected phonebook, click on All.  All names in that phonebook appear in the Destination Contents field.  You can now save the group to a phonebook or 	remove any names that you don't want in the group.


8.  Sending a Fax from FaxWorks - Using Group - Removing Names from a Group
Removing Names from a Group

1.	Select a name from the Destination Contents field.

2.	Click on the Remove button, or double click on the name.  The name is removed from the group.

Repeat these steps until you remove all the names you want.


Saving a Group

1.	Add names to the group.

2.	Click on Save.  The group is added to the phonebook you selected.


Importing Phonebook Entries

If a phone list exists in another application, such as FaxWorks 2.5, FAXit, WinFax 2.0, a spreadsheet, or a word processor, you can import it into FaxWorks 3.0.  Before importing a phone list, first export the list as a text file.  See the application user guide for information about exporting text files.

You do not have to export FaxWorks 2.5, FAXit, WinFax 2.0, or phonebook entries.

The phone list entries must be formatted in the following order:

Name, Company, Fax Number, Voice Number, Data Number, Address 1, Address 2, City, State, Zip, Notes

Each entry must be followed by a comma (comma-delimited).  Empty fields should be set off by commas. For example:

Name, Company, Fax Number,,, Address 1,, City, State, Zip, Notes

Do not use commas within a field.  For example:

Name, Company A, Inc., Fax Number, Voice Number, Data Number, Address 1, Address 2, City, State, Zip, Notes

1.	Export a text file with the names and numbers you want.

Make sure that the text file is formatted in the proper order.

Note:  You do not have to export FAXit, WinFax, or FaxWorks 2.5 phonebooks.

2.	Pull down the FaxWorks File menu and click on Open Phonebook.

3.	Select a phonebook or type a new phonebook name.

4.	Click on Import.  The Open dialog box appears.

5.	Select the file you want to import.

6.	Select a file type.

•	Select .TXT to import a text file.

•	Select .FXD to import a FAXit or FaxWorks 2.5 file.

•	Select .PB* to import a WinFax file.

7.	Click on OK.  FaxWorks imports the file into the selected phonebook.


Assembling a Fax Overview

With FaxWorks, you can assemble files and add them to the currently displayed fax.  These files can be faxes that are in your fax log, faxes that you have saved on a disk, or any valid TIF, PCX, or DCX file.  Use the FaxWorks printer driver to convert files to a valid format.  See Using FaxWorks to Save a File for more information about converting files.

Related Topics:

Accessing the Assemble Dialog Box

Assembling from the Fax Log

Assembling from Open Fax File

Removing a Page from an Assembled Fax File

Using FaxWorks to Save a File


Accessing the Assemble Dialog Box

To access the Assemble dialog box, select Assemble from the Arrange pull down Main menu or click on the Assemble icon, [image] .  The Assemble dialog box appears.

Assemble uses the following fields.

Field	Description
Files to Assemble:	The files you chose to assemble.  The path for the file is included with the DOS file name.
Document:	The DOS file name for the document.  Each page in a file has a separate entry.
Page:	The document page number.
Order:	The order that the page appears in the document.  If you swapped or inserted pages, the page number and order number are different.
Mini-View:	A miniature picture of the document.  Click on successive pages to move through the document in Mini-View. Use Zoom to magnify a part of the MiniView picture.  Use the scroll bars to move through the pages in the magnified picture.
Gray Scale:	Enhance the MiniView picture through antialiasing.
Assemble uses the following command buttons.

Click	To
	Add a PCX, DCX, or TIF file to the list of documents to assemble.
	Add a fax from the Fax Log to the list of documents to assemble.
	Remove a file currently in the Files to Assemble field.
	Remove highlighted page from document.


Assembling from the Fax Log

1.	Select Assemble from the Main menu or tool bar.  The Assemble dialog box appears.

2.	Click on Add Log.  The Fax Log dialog box appears.

3.	Double click on the fax file you want.  The Assemble dialog box reappears with the selected fax.

Repeat steps 2 and 3 to add more than one fax from the Fax Log.

Note:  You can also click on Add File if you know the DOS filename of the file you want to add.

4.	Click on OK.  The faxes you assembled are added to the displayed fax.


Assembling from Open Fax File

1.	Select Assemble.  The Assemble dialog box appears.

2.	Click on Add File.  The Open dialog box appears.

3.	Select a file.

4.	Click on OK.  The Assemble dialog box reappears with the selected fax.

Repeat steps 2 through 4 to add more than one file.

Note:  You can also click on Add Log.

5.	Click on OK.  The faxes you assembled are added to the displayed fax.


Removing a Page from an Assembled Fax File

1.	Select Assemble.  The Assemble dialog box appears.

2.	Select a page from the Document box.

3.	Click on Remove Page.  The page is deleted from the file.


Using FaxWorks to Save a File

You can save a file with the FaxWorks printer driver to convert a file to a valid fax file format.  You can then use the file to assemble a fax.

1.	From a Windows application, select a file.

2.	Pull down the FaxWorks File menu and click on Print.  The Print dialog box appears.

3.	Click on OK.  The FaxWorks Send Fax dialog box appears.

4.	Click on Save As.  The Save As dialog box appears.

5.	Type the directory path and DOS file name that you want to save the file under.

6.	Select a file type.  You can select Group 3 TIF, PCX, or DCX.

7.	Click on OK.  The file is saved and can now be assembled in a fax file.


Manipulating Pages in an Assembled File

After you assemble a fax, you can rearrange the pages.  Use the Swap, Insert, Select, and Delete commands to change the order of the pages.

Related Topics:

Swapping Pages

Inserting a Page

Selecting a Page

Deleting a Page


Swapping Pages

1.	Select the All Pages icon, or from the Main menu, select All Pages from the FaxWorks View pull down menu.

2.	Select Swap.  The Swap cursor appears.

3.	Click left and hold one of the pages you want to swap.

4.	Drag the page and place it on top of the other page you want to swap.

5.	Release the mouse button.  The two pages swap places.


Inserting a Page

1.	Select the All Pages icon, or from the Main menu, select All Pages from the FaxWorks View pull down menu.

2.	Select Insert.  The Insert cursor appears.

3.	Click left and hold the page you want to insert.

4.	Drag the page where you want to insert it.

5.	Release the mouse button.  The page is inserted.


Selecting a Page

1.	Click on Select Page or select Point from the Arrange menu.  The Select cursor appears.

2.	Move the cursor onto the page you want to select.

3.	Click left.  The Page is darkened to show that it has been selected.

To select more than one page, hold down the CTRL key while you click on the pages.

To unselect a page, hold the CTRL key and click on the page you want to unselect.


Deleting a Page

1.	To delete a page, hold the CTRL key and click on the page you want to delete.

2.	Select Delete.

3.	Answer Yes when asked to delete pages.  The page is deleted.


Editing a Fax Overview

With FaxWorks, you can mark-up a fax file or copy and paste objects to and from files.

Editing uses the following commands:

Button	Command	Menu
None	Undo	Edit
None	Redo	Edit
None	Erase	Edit
None	Edit Window	Edit
None	Select	Edit
None	Paste	Edit
	Zoom	Mark-Up
	Freehand Drawing	Mark-Up
	Line	Mark-Up
	Ellipse	Mark-Up
	Rectangle	Mark-Up
	Text	Mark-Up
None	Fonts	Mark-Up


Using the Mark-Up Tools

Marking Up a Fax

Mark-Up Fonts

Selecting a Font


Marking Up a Fax

You can mark up a fax by adding text and shapes.  Your mark-up appears in red, if your have a color monitor, or in black if you have a monochrome monitor.  Your mark-up appears black after you save your changes.  FaxWorks asks to save your changes when you select another menu or tool bar option.  Click on Yes in the save confirmation box to save your mark-up.

Note:  The first time you save changes, the Save As dialog box appears.  All subsequent changes will automatically be saved under that name.

To use a mark-up tool, select the tool from the menu or tool bar.  The cursor changes according to the tool selected.

When marking up a fax, you can use the following tools.

Click	To	Cursor	Example
	Write text.
	Draw a line.
	Draw an ellipse.
	Draw a rectangle.
	Draw freehand.
	Zoom in.


Mark-Up Fonts

When you add mark-up text, you can use any, scalable font, such as True Type™ or Adobe Type Manager™.

Font uses the following entry fields.

Field Name	Description
Font:	The font name.
Font Style:	The style of the font, such as Regular, Bold, Italic, or Bold Italic.
Size:	The font size.
The Sample area displays text in the font you selected.


Selecting a Font

1.	From the Mark-Up menu, select Fonts.  The Font dialog box appears.

2.	Select a font name, style, and size.

3.	Click on OK.  Your mark-up text will appear in the font that you selected.


Using the Edit Commands

Use the Edit commands to reverse mark-up actions and also to copy and paste graphics.

Related Topics:

Using Undo, Redo, and Erase

Using Select

Using Paste


Using Undo, Redo, and Erase

Undo reverses the last mark-up action.  You can Undo all of your mark-up actions one at a time by repeatedly selecting Undo.

Redo reverses the last Undo.  You can also use Redo repeatedly.

Erase deletes all mark-up actions at one time.  A delete confirmation dialog box appears when you use Erase.  You cannot Redo any action once it has been erased.


Using Select

Use Select to select part of a fax.  The selected area is copied and placed on the Windows Clipboard.  You can then paste the selection in the current fax, a saved fax, or even in another Windows application.

1.	Pull down the Edit menu and click on Select.  The cursor changes to scissors.

2.	Click left and drag to select the area to copy.

3.	Release the mouse button after selecting the area.

4.	Select Paste from the Edit menu.

5.	Click left and drag the image to where you want to place it.

6.	Release the mouse, and click left anywhere outside the image area.

7.	A conformation dialog  box appears.  Click on OK to accept the placement of the image.

8.	The Save As dialog box appears.  The original file name appears in the File Name field.  Click on OK or enter a new file name.

9.	The image is merged with the fax you selected.


Using Paste

1.	Copy a graphic to the Windows Clipboard.

2.	Open a fax file and go to the page where you want to paste an image to.

3.	Pull down the Edit menu and select Paste.  The image appears on the fax file in a selection box.

4.	Drag the image and position it on the page.

5.	Click left outside the selection box.  The add graphic window appears.

6.	Click on Yes.  The Save As dialog box appears.

7.	Accept the displayed file name or enter another file name to add the graphic to the displayed fax.

8.	Click on OK.

9.	The image is merged with the current document.


Accessing the Edit Window

Use the Edit Window to open fax files or other PCX, DCX, or TIF files so that you can copy and paste them into the current fax.

To access the Edit Window, select Edit Window from the Edit menu.  The Edit Window appears.

The Edit Window has two radio buttons, Zoom and Select.  Use Zoom to magnify a part of the displayed file.  Use Select to select the part of the file that you want to copy to the Windows' Clipboard.

Information about the file, such as the path, DOS file name, and page number, appears at the bottom of the window.

The Edit Window uses the following command buttons.

Click	To
	Close the Edit Window.
	Open a file by its DOS file name.
	Open a fax file from the fax log.
	Copy the selected area to the Windows Clipboard.
	Move forward to the next page of the file.
	Move backward to the previous page of the file.
	Access the online help.
Related Topics:

Using the Edit Window


Using the Edit Window

1.	Pull down the Edit menu and select Edit Window.  The Edit Window appears.

2.	Select the file you want to copy a graphic from.  For example, a fax file that has your signature on it.

Click on Open File to select a file from the Open dialog box.

Note:  The file must be in TIF, PCX, or DCX format.

Click on Open Log to select a fax file from the Fax Log.

The selected file appears in the Edit Window.

Note:  Use Zoom to magnify part of image.

3.	Click on Select.  The cursor changes to scissors.

4.	Drag to select the area you want to copy.

5.	Click on Copy.  The selected image is copied to the Windows Clipboard.  Close the Edit Window, and go to the page where you want to paste the image to.

6.	From the Main menu, pull down the Edit menu and select Paste.  The Edit Window closes and the graphic appears on the fax file with a box around it.

7.	Drag the image where you want to place it and click left outside of the selection box.  The Add Graphic dialog box appears.

8.	Click on Yes.  The Save As dialog box appears.

9.	Accept the displayed file name or enter another file name to add the graphic to the displayed fax.

10.	Click on OK.

11.	The image is merged with the current document.


Adding a Graphic to a Cover Sheet

When you send a fax, you have the option to send a cover sheet with it.  The cover sheet contains information about the fax, such as who sent it, when it was sent, and so on.  The information for the cover sheet comes from Banner Setup and the Phonebook.  See Setting Up a Banner for more information.

FaxWorks comes with three different cover sheets, Basic.TIF, Fax.TIF, and Transmit.TIF.  You can paste a graphic, such as your company logo, on the cover sheet.

You can paste any TIF, PCX, or DCX file onto a cover sheet.  See Saving a Graphic with FaxWorks for information about converting a file.

To paste a graphic, first display the cover sheet, then paste the graphic.

Related Topics:

Displaying a Cover Sheet

Pasting a Graphic

Saving a Graphic with FaxWorks


Displaying a Cover Sheet

1.	Pull down the FaxWorks File menu and select Open Fax File.  The Open dialog box appears.

2.	The cover sheets are stored in the FaxWorks\Graphics directory.  Double click on the cover sheet you want.

You can select one of the following cover sheets:

•	Basic.TIF

•	Fax.TIF

•	Transmit.TIF


Pasting a Graphic

1.	Pull down the FaxWorks Edit menu and select Edit Window.  The Edit Window appears.

2.	Select the file you want to copy a graphic from.  For example, your company logo.

Click on Open File to select a file from the Open dialog box.

Note:  The file must be in TIF, PCX, or DCX format.  You can save a file using the FaxWorks printer driver.  See Using FaxWorks to Save a File for more information about saving graphics with the FaxWorks printer driver.

Click on Open Log to select a fax file from the Fax Log.

The selected file appears in the Edit Window.

Note:  Use Zoom to magnify part of image.

3.	Click on Select.  The cursor changes to scissors.

4.	Drag to select the area you want to copy.

5.	Click on Copy.  The selected image is copied to the  Windows Clipboard.  Close the Edit Window, and go to the fax page where you want to paste the image to.

6.	From the Main menu bar, pull down the Edit menu and select Paste.  The Edit Window closes and the graphic appears on the cover sheet with a box around it.

7.	Drag the graphic where you want it and click left outside of the selection box.  The Add Graphic window appears.

8.	Click on Yes.  The Save As dialog box appears.

9.	Accept the displayed file name or enter another file name to add the graphic to the displayed fax.

10.	Click on OK.

11.	The image is merged with the current document.


Saving a Graphic with FaxWorks

Before you can paste a graphic on a fax, it must be in the proper file format.  You can use the FaxWorks printer driver to save a graphic to a file that can be used in FaxWorks.

1.	Select the graphic you want to use from within a Windows application.

2.	Pull down the FaxWorks File menu and click on Print.  The Print dialog box appears.

Note:  If FaxWorks is not your default printer:

•  Select Printer Setup, then FX-WORKS on COMX, where X is the COM port used for FaxWork.

•  Click on OK.

•  Pull down the FaxWorks File menu and select Print.  The Print dialog box appears.

3.	Click on OK.  The FaxWorks Send Fax dialog box appears.

4.	Click on Save As.  The Save As dialog box appears.

5.	Type the directory path and DOS file name that you want to save the file under.

6.	Select a file type.  You can select Group 3 TIF, PCX, or DCX.

7.	Click on OK.  The file is saved and can now be pasted in a fax file.


Printing A Fax Overview

You can print a fax on your local printer.

1.	Pull down the FaxWorks File menu and select Print.  The Print dialog box appears.

2.	Click on Setup and select a printer.

3.	Click on OK.

4.	Change any other print information you want, such as a page range and number of copies.

5.	Click on OK.  The fax is routed to the selected printer.

Note:  If Print On Reception is selected (See Fax Setup for more information) faxes will print to the last printer you used, regardless of what your default printer is set to.


Troubleshooting Your Modem

If you are having problems sending or receiving faxes, you should test your modem to make sure that it is working properly.  To test your modem setup, you must first access your communications software, then enter commands to test the modem.

1.	Click on the Terminal application from the Windows Accessories group.

2.	Pull down the Settings menu and select Communications.  The Communications dialog box appears.

3.	Select the COM port you have your fax modem connected to.  The default settings are automatically activated.

4.	Change the default settings according to your fax modem's design.

5.	Click on OK.

•	If you receive the following error message:  The selected COM Port is either not supported or being used by another device.  Select another Port.  See Troubleshooting Errors" for more information.

•	If  you are returned to the Terminal screen, type AT and press ENTER.

•	If you receive an OK message, your fax modem is working properly.

•	If you are unable to type commands or you receive an error message, see "Troubleshooting Errors" for possible solutions.

Related Topics:

Troubleshooting Errors

Replacing Your Modem


Troubleshooting Errors

Do this	Because
Make sure that the modem is securely connected to the communications port.	The flow of data must be continuous. A loose or bad connection can interrupt the flow, causing a COM port error.
If you have an external modem, make sure that the fax modem is plugged into a power supply.	The modem will not respond if it has no power.
Make sure that the selected port is not being used by another device.	A COM port can have only one device connected to it.
Make sure that a dial tone is being delivered to the modem.  Check for a dial tone by connecting a telephone handset to the other phone jack on the modem.	No dial tone indicates that you have a communications line problem, rather than a modem problem.
If you have an external modem, make sure that the TX and RX indicators or the RD and SD indicators on your modem panel are flashing when you type in AT commands.	If the indicator lights are not flashing, you might have a COM port problem.
If all attempts to get the modem to respond to the AT command fail, call the modem manufacturer.


Replacing Your Modem

If you replace your modem and the new modem is a different from the original, then you need to re configure FaxWorks to work with your new modem.

To re configure your new modem.

1.	From the FaxWorks group, select the Modem Diagnostic icon.  The program performs diagnostics on your modem.

2.	When done, the program will ask you if you want to make FaxWorks your default printer.  Select the appropriate button.

3.	A window appears displaying the results of the modem diagnostic program.  Select OK.

4.	Your new modem is configured for FaxWorks.


Advanced Topics

Working With Fax Files

During installation, FaxWorks creates sub directories for storing faxes.  As faxes are sent and received, the faxes are saved in their respective directories and they are listed in the fax log.  The following table shows where each type of fax is stored.

Fax Type	Directory
Concluded	Send
Viewed	Receive
New	Queuein
Scheduled	Queueout
Other Files	Directory
Cover Sheet	Graphics
User-defined Graphics	Graphics


Naming Conventions

DOS File Names

FaxWorks uses an eight-character naming convention for fax files.  The first character represents the month of the year.  January through September are represented by the numbers 1 through 9, respectively, and October through December are represented by the letters A through C, respectively.

The second and third characters represent the day of the month.  A zero is added to days less than 10.  The fourth and fifth characters represent the hour of the day, given in military time.  The sixth and seventh characters represent the number of minutes.

The last character represents the number of seconds.  Seconds are calculated by taking the number of seconds and dividing it by four.  One through nine seconds are represented by the numbers 1 through 9, and ten through fifteen are represented by the letters A through F.

The following table shows a sample FaxWorks file name and a description of each character field.  The file name represents February 10 at 15:42:44.


Menu Commands - The FaxWorks Opening Menu Bar
The FaxWorks Opening Menu Bar

The FaxWorks Opening Menu bar contains the commands that you use to work with your faxes and access the online Help system.  You can open a fax file, your fax log, and phonebook from this menu.  You can also send a Quick Fax, define fax settings, set up a banner, and set your fax for manual receive.

Related Topics:

The File Menu

The Fax Menu

The Help Menu


Menu Commands - The FaxWorks Opening Menu Bar - The File Menu
The File Menu

Open Fax File...

Open Send/Receive Log...

Open Phonebook...

Exit


Menu Commands - The File Menu - Open Fax File...
Open Fax File...

Use "Open Fax File..." to open an existing  PCX, DCX, or TIF file.


Menu Commands - The File Menu - Open Send/Receive Log...
Open Send/Receive Log...

Use "Open Send/Receive Log..." to open the Fax Log.  The Fax Log displays information about faxes that  you sent and received.


Menu Commands - The File Menu - Open Phonebook...
Open Phonebook...

Use "Open Phonebook..." to display the Phonebook dialog box.  Use the Phonebook to store information about the people you send faxes to most often.


Menu Commands - The File Menu - Exit
Exit

Use "Exit" to close your FaxWorks session.  If you are sending or receiving a fax when you exit, you can choose to cancel the fax and exit or return to FaxWorks.


Menu Commands - The FaxWorks Opening Menu Bar - The Fax Menu
The Fax Menu

Quick Fax...

Fax Setup...

Banner Setup

Manual Receive


Menu Commands - The Fax Menu - Quick Fax...
Quick Fax...

Use "Quick Fax..." to send a one-page fax with a note.  You do not have to be in a Windows application to send a Quick Fax.


Menu Commands - The Fax Menu - Fax Setup...
Fax Setup...

Use "Fax Setup..." to define Modem, Receive, and Send settings.


Banner Setup

Use "Banner Setup..." to define the user information that appears on the top of each fax page.


Menu Commands - The Fax Menu - Manual Receive
Manual Receive

Use "Manual Receive" to accept faxes when you have Automatic Reception turned off.


Menu Commands - The FaxWorks Opening Menu Bar - The Help Menu
The Help Menu

Help Index

Menu Commands

Glossary

Using Help

About...

Cue Cards


Help Index

Use "Help Index" to display the opening screen of Help.  From this screen you can jump to other FaxWorks Help topics.


Menu Commands - The Help Menu - Menu Commands
Menu Commands

File Menu

** Open Fax File...

Use "Open Fax File..." to open an existing  PCX, DCX, or TIF file.

** Open Send/Receive Log...

Use "Open Send/Receive Log..." to open the Fax Log.  The Fax Log displays information about faxes that  you sent and received.

** Open Phonebook...

Use "Open Phonebook..." to display the Phonebook dialog box.  Use the Phonebook to store information about the people you send faxes to most often.

Close Fax File

Use "Close Fax File" to close an open file.

Save As

Use "Save As..." to save a fax.  You can also rename the fax, change the file type, or store the fax in another directory.

Delete Current Fax...

Use "Delete Current Fax..." to delete the fax you are viewing.

Print...

Use "Print..." to print the fax you are viewing.

** Exit

Use "Exit" to close your FaxWorks session.  If you are sending or receiving a fax when you exit, you can choose to cancel the fax and exit or return to FaxWorks.

** Only available from the FaxWorks Opening Screen.

The Edit Menu

Use the Edit menu commands to reverse actions or to cut and paste.

Erase

Use "Erase" all mark-up actions since the last save.

Undo

Use "Undo" to reverse your last drawing action.  You can use Undo repeatedly to reverse all your drawing actions.

Redo

Use "Redo" to reverse an Undo command.  You can use Redo repeatedly.

Edit Window...

Use "Edit Window..." to display the FaxWorks Edit Window.  Use the Edit Window to copy graphics to the Windows' Clipboard.

Select

Use "Select" to select part of a displayed image.

Paste

Use "Paste" to paste a graphic in a fax.  When you use Paste, the graphic appears in the upper left-hand corner of the fax display area.  You can then drag the graphic where you want it and click left to place it.

The Fax menu

Use the Fax menu to send faxes, receive faxes manually, or define information about faxes.

Quick Fax...

Use "Quick Fax..." to create and send a Quick Fax.  A Quick Fax consists of a cover sheet with a note.

Send Fax...

Use "Send Fax..." to send the fax you are displaying.

Fax Setup...

Use "Fax Setup..." to define Modem, Receive, and Send settings.

Banner Setup...

Use "Banner Setup..." to define the header information that appears on each page of the fax.

Manual Receive

Use "Manual Receive" to receive incoming faxes if your voice and data lines share the same number, and you have Automatic Reception turned off.

The View Menu

Use the View menu to change the way the fax is displayed.

Scale to Screen

Use "Scale to Screen" to display the image scaled to the width of the screen.

Single Page

Use "Single Page" to display an entire page.

Dual Page

Use "Dual Page" to display two entire pages.

All Pages

Use "All Pages" to display All Pages in a fax.  This command activates the All Pages tool bar.

Rotate 90

Use "Rotate 90" to rotate the document 90 degrees.

Rotate 180

Use "Rotate 180" to rotate the document 180 degrees.

Rotate 270

Use "Rotate 270" to rotate the document 270 degrees.

Original Setting

Use "Original Setting" to return a rotated fax to its original position.

Gray Scale

Use "Gray Scale" to enhance the image displayed on the screen through antialiasing.

Reset Zoom

Use "Reset Zoom" to return a magnified image to its original size.  You can also click the right mouse button to reset a zoom.

The Page Menu

Use the Page menu to move through the pages in a fax document.

Go to Next Page

Use "Go to Next Page" to move forward to the next page.

Go to Previous Page

Use "Go to Previous Page" to jump backward to the previous page.

Go to Page #...

Use "Go to Page #..." to specify which page to display.  The Go To window appears for you to type the number of the page you want to display.

Beginning of Document

Use "Beginning of Document" to jump to the first page in the document.

End of Document

Use "End of Document" to jump to the last page in the document.

The Mark-Up Menu

Use the Mark-Up menu to add shapes or text to a document or to change the font of the text.

Zoom

Use "Zoom" to Magnify part of the currently displayed fax.

Free Hand Drawing

Use "freehand" to draw freehand.

Ellipse

Use "Ellipse" to draw an ellipse.

Rectangle

Use "Rectangle" to draw a rectangle.

Text

Use "Text" to type text.

Fonts

Use "Fonts" to change the text font and size.

The Arrange menu

Use the Arrange menu to add pages or change the order of pages in the document.

Assemble

Use "Assemble" to assemble files and add them to the document.

Point

Use "Point" to change the cursor so that you can select a page.

Swap

Use "Swap" to cause two pages to swap places in the document by clicking and dragging one page and placing it on top of another.

Insert

Use "Insert" to insert a page between two others by clicking and dragging a page and placing it on top of another.

Delete

Use "Delete" to delete a page from the document.

The Help Menu

Use the Help menu to access online Help.

Help Index

Use "Help Index" to Display information about the FaxWorks menu commands.

Menu Commands

Use "Menu Commands" to display information about the FaxWorks menu bar commands.

Glossary

Use "Glossary" to display definitions for FaxWorks terminology.

Using Help

Use "Using Help" to display information about how to use the FaxWorks Help system.

Cue Cards

Use "Cue Cards" to display instant information about any button.

About FaxWorks 3.0

Use "About Help" to display information about this version of FaxWorks.


Menu Commands - The FaxWorks Edit Window Menu Bar - The File Menu
The File Menu

Open...

Open Log...

Close


Open...

Use "Open..." to open the file you want to copy.


Open Log...

Use "Open Log" to open a fax from the Fax Log.


Close

Use "Close" to close the Edit Window.


The Select Menu

Select

Use "Select" to select a specific part of the image.


Menu Commands - The FaxWorks Edit Window Menu Bar - The Page Menu
The Page Menu

Go To Next Page

Go To Previous Page

Beginning of Document

End of Document


Go To Next Page

Use "Next Page" to jump forward to the next page of the fax.


Go To Previous Page

Use "Previous Page" to jump backward to the previous page of the fax.


Menu Commands - The Page Menu - Beginning of Document
Beginning of Document

Use "Beginning of Document" to jump to the first page of the fax.


Menu Commands - The Page Menu - End of Document
End of Document

Use "End of Document" to jump to the last page of the fax.


Menu Commands - The Help Menu - Glossary
Glossary

Use "Glossary" to display definitions for FaxWorks terminology.


Menu Commands - The Help Menu - Using Help
Using Help

Use "Using Help" to display information about how to use the FaxWorks Help system.


Cue Cards

Use "Cue Cards" to display information about any button.


About...

Use "About..." to display information about this version of FaxWorks


Menu Commands - The FaxWorks Main Menu Bar
The FaxWorks Main Menu Bar

The FaxWorks Main Menu bar contains the commands that you use to work with faxes and access the online Help system.  You can open a fax file, the fax log, and the phonebook from this menu bar.

You can also send a Quick Fax, define fax settings, set up a banner, assemble a fax, or mark up a fax.

Related Topics:

The File Menu

The Edit Menu

The Fax menu

The View Menu

The Page Menu

The Mark-Up Menu

The Arrange menu

The Help Menu


Menu Commands - The FaxWorks Main Menu Bar - The File Menu
The File Menu

Use the File menu commands to work with files.

Related Topics:

Open Fax File...

Open Send/Receive Log...

Open Phonebook...

Close Fax File

Save As

Delete Current Fax...

Print...

Exit


Menu Commands - The File Menu - Open Fax File...
Open Fax File...

Use "Open Fax File..." to open an existing  PCX, DCX, or TIF file.


Menu Commands - The File Menu - Open Send/Receive Log...
Open Send/Receive Log...

Use "Open Send/Receive Log..." to open the Fax Log.  The Fax Log displays information about faxes that  you sent and received.


Menu Commands - The File Menu - Open Phonebook...
Open Phonebook...

Use "Open Phonebook..." to display the Phonebook dialog box.  Use the Phonebook to store information about the people you send faxes to most often.


Close Fax File

Use "Close Fax File" to close an open file.


Save As

Use "Save As..." to save a fax.  You can also rename the fax, change the file type, or store the fax in another directory.


Delete Current Fax...

Use "Delete Current Fax..." to delete the fax you are viewing.


Print...

Use "Print..." to print the fax you are viewing.


Menu Commands - The File Menu - Exit
Exit

Use "Exit" to close your FaxWorks session.  If you are sending or receiving a fax when you exit, you can choose to cancel the fax and exit or return to FaxWorks.


Menu Commands - The FaxWorks Main Menu Bar - The Edit Menu
The Edit Menu

Use the Edit menu commands to reverse actions or to cut and paste.

Related Topics:

Undo

Redo

Erase

Edit Window...

Select

Paste


Erase

Use "Erase" all mark-up actions since the last save.


Undo

Use "Undo" to reverse your last drawing action.  You can use Undo repeatedly to reverse all your drawing actions.


Redo

Use "Redo" to reverse an Undo command.  You can use Redo repeatedly.


Edit Window...

Use "Edit Window..." to display the FaxWorks Edit Window.  Use the Edit Window to copy graphics to the Windows' Clipboard.


Menu Commands - The Edit Menu - Select
Select

Use "Select" to select part of a displayed image.


Paste

Use "Paste" to paste a graphic in a fax.  When you use Paste, the graphic appears in the upper left-hand corner of the fax display area.  You can then drag the graphic where you want it and click left to place it.


Menu Commands - The FaxWorks Main Menu Bar - The Fax menu
The Fax menu

Use the Fax menu to send faxes, receive faxes manually, or define information about faxes.

Related Topics:

Quick Fax...

Send Fax...

Fax Setup...

Banner Setup...

Manual Receive


Menu Commands - The Fax menu - Quick Fax...
Quick Fax...

Use "Quick Fax..." to create and send a Quick Fax.  A Quick Fax consists of a cover sheet with a note.


Send Fax...

Use "Send Fax..." to send the fax you are displaying.


Menu Commands - The Fax menu - Fax Setup...
Fax Setup...

Use "Fax Setup..." to define Modem, Receive, and Send settings.


Banner Setup...

Use "Banner Setup..." to define the header information that appears on each page of the fax.


Menu Commands - The Fax menu - Manual Receive
Manual Receive

Use "Manual Receive" to receive incoming faxes if your voice and data lines share the same number, and you have Automatic Reception turned off.


Menu Commands - The FaxWorks Main Menu Bar - The View Menu
The View Menu

Use the View menu to change the way the fax is displayed.

Related Topics:

Scale to Screen

Single Page

Dual Page

All Pages

Rotate 90

Rotate 180

Rotate 270

Original Setting

Gray Scale

Reset Zoom


Scale to Screen

Use "Scale to Screen" to display the image scaled to the width of the screen.


Single Page

Use "Single Page" to display an entire page.


Dual Page

Use "Dual Page" to display two entire pages.


All Pages

Use "All Pages" to display All Pages in a fax.  This command activates the All Pages tool bar.


Rotate 90

Use "Rotate 90" to rotate the document 90 degrees.


Rotate 180

Use "Rotate 180" to rotate the document 180 degrees.


Rotate 270

Use "Rotate 270" to rotate the document 270 degrees.


Original Setting

Use "Original Setting" to return a rotated fax to its original position.


Gray Scale

Use "Gray Scale" to enhance the image displayed on the screen through antialiasing.


Reset Zoom

Use "Reset Zoom" to return a magnified image to its original size.  You can also click the right mouse button to reset a zoom.


Menu Commands - The FaxWorks Main Menu Bar - The Page Menu
The Page Menu

Use the Page menu to move through the pages in a fax document.

Related Topics:

Go to Next Page

Go to Previous Page

Go to Page #...

Beginning of Document

End of Document


Go to Next Page

Use "Go to Next Page" to move forward to the next page.


Go to Previous Page

Use "Go to Previous Page" to jump backward to the previous page.


Go to Page #...

Use "Go to Page #..." to specify which page to display.  The Go To window appears for you to type the number of the page you want to display.


Menu Commands - The Page Menu - Beginning of Document
Beginning of Document

Use "Beginning of Document" to jump to the first page in the document.


Menu Commands - The Page Menu - End of Document
End of Document

Use "End of Document" to jump to the last page in the document.


Menu Commands - The FaxWorks Main Menu Bar - The Mark-Up Menu
The Mark-Up Menu

Use the Mark-Up menu to add shapes or text to a document or to change the font of the text.

Related Topics:

Zoom

Free Hand Drawing

Ellipse

Rectangle

Text

Fonts


Zoom

Use "Zoom" to Magnify part of the currently displayed fax.


Free Hand Drawing

Use "freehand" to draw freehand.


Ellipse

Use "Ellipse" to draw an ellipse.


Rectangle

Use "Rectangle" to draw a rectangle.


Text

Use "Text" to type text.


Fonts

Use "Fonts" to change the text font and size.


Menu Commands - The FaxWorks Main Menu Bar - The Arrange menu
The Arrange menu

Use the Arrange menu to add pages or change the order of pages in the document.

Related Topics:

Assemble

Point

Swap

Insert

Delete


Assemble

Use "Assemble" to assemble files and add them to the document.


Point

Use "Point" to change the cursor so that you can select a page.


Swap

Use "Swap" to cause two pages to swap places in the document by clicking and dragging one page and placing it on top of another.


Insert

Use "Insert" to insert a page between two others by clicking and dragging a page and placing it on top of another.


Delete

Use "Delete" to delete a page from the document.


Menu Commands - The FaxWorks Main Menu Bar - The Help Menu
The Help Menu

Use the Help menu to access online Help.

Related Topics:

Help Index

Menu Commands

Glossary

Using Help

Cue Cards

About FaxWorks 3.0


Help Index

Use "Help Index" to Display information about the FaxWorks menu commands.


Menu Commands - The Help Menu - Menu Commands
Menu Commands

Use "Menu Commands" to display information about the FaxWorks menu bar commands.

Related Topics:

The FaxWorks Opening Menu Bar

The FaxWorks Main Menu Bar


Menu Commands - The Help Menu - Glossary
Glossary

Use "Glossary" to display definitions for FaxWorks terminology.


Menu Commands - The Help Menu - Using Help
Using Help

Use "Using Help" to display information about how to use the FaxWorks Help system.


About FaxWorks 3.0

Use "About Help" to display information about this version of FaxWorks.


Menu Commands - The FaxWorks Edit Window Menu Bar - The File Menu
The File Menu

Open...

Open Log...

Close


Open...

Use "Open..." to open the file you want to copy.


Open Log...

Use "Open Log" to open a fax from the Fax Log.


Close

Use "Close" to close the Edit Window.


The Select Menu

Select

Use "Select" to select a specific part of the image.


Menu Commands - The FaxWorks Edit Window Menu Bar - The Page Menu
The Page Menu

Go To Next Page

Go To Previous Page

Beginning of Document

End of Document


Go To Next Page

Use "Next Page" to jump forward to the next page of the fax.


Go To Previous Page

Use "Previous Page" to jump backward to the previous page of the fax.


Menu Commands - The Page Menu - Beginning of Document
Beginning of Document

Use "Beginning of Document" to jump to the first page of the fax.


Menu Commands - The Page Menu - End of Document
End of Document

Use "End of Document" to jump to the last page of the fax.


Glossary of Terms

Aliasing

Antialiasing

Assemble

Banner

CTS

Dialing Prefix

Exit String

Flow control

Gray scale

Initialization string

MiniView

Modem

Quick fax

Station ID

Xon/Xoff


Aliasing

A visual effect that occurs when bit mapped images are created.  When displayed on the computer screen, the images appear with jagged, or staircased, edges.


Antialiasing

A technique that visually reduces the jagged effect on bit mapped images by inserting varying shades of gray pixels on all sharp edges or corners of the image.


Assemble

To collect fax files or valid TIF, PCX, or DCX files and merge them into the currently displayed fax.


Banner

Information, such as your name, fax number, company, time, and date that is printed at the top of each fax page.


CTS

An acronym for Clear To Send. The modem generates a send message, "OK to send data."


Dialing Prefix

A prefix number you must dial to get an outside line.


Exit String

A command, or group of commands, sent to reset most modems to the default or user-defined settings when Fax Works is closed.


Flow control

A method for regulating the flow of information between two modems.  Modems use the following methods of flow control:

•	Xon/Xoff

•	CTS


Gray scale

Enhances the displayed image through antialiasing.


Initialization string

Sets the proper flow control for most modems.


MiniView

A miniature picture of a fax or cover sheet displayed in a dialog box.


Modem

An acronym for MOdulator/DEModulator. A modem is a device that allows computers to communicate with each other over transmission lines.


Quick fax

A fax consisting of a cover sheet with a note that you create within FaxWorks.


Station ID

Identifies the device that is sending the fax.  If you enter a Station ID on the FaxWorks Fax Setup dialog box, FaxWorks transmits this ID when it sends a fax.

If a fax device transmits a Station ID, FaxWorks reads and displays the ID.


Xon/Xoff

If the receiving modem needs more time to process incoming data, it sends an ASCII code to pause the transmission and another ASCII code to continue when the modem is ready for more information.